Abstract: A computer implemented method for processing products listed in a landscaping project, includes the steps of: collecting and capturing open format raw data of a material list; translating the captured data into text format data; mapping the text format data to generate a matched material list with associated procurement information; generating a smart spreadsheet including an array of smart cells; wherein at least one smart cell corresponds to a particular itemized plant name or landscaping supply to display a content match indicator. When the content match indicator is less than a target value, search for a substitute; forwarding to the client device, the smart spreadsheet for user's selections or modifications to the contents according to user's preference; in response to a user's modifying the content of the smart cell, updating the smart spreadsheet; and displaying a total cost estimate for bidding or for procurement for the landscaping project.