Abstract: An improved file folder specially adapted to conventional printers and optical scanners and a system and method for printing and using the improved folder. The improved folder has an enclosure for holding documents and printable panels with an integrated tab and integrated document labels. The folder panels, integrated tab and labels are printed with machine-readable identifying indicia and text in one pass through a standard printer. The tab is foldable such that folder identifying indicia and text are visible from either the front or back side of the folder. After printing, the documents labels are removable and affixable to the folder documents. Images of the folder documents are captured with a standard optical scanner which also reads the document identifying indicia printed on the labels. The document images form a database indexed according to the indicia printed on the document labels.