Abstract: A computer-based method and apparatus for electronically preparing extensible markup language (XML) files includes means for preparing extensible markup language files (XML) from native word processing source files, such as MICROSOFT® Word (.doc) or COREL® WORDPERFECT® (.wpd), electronically transmitting the extensible markup language (XML) files to an intended recipient via a global information network and means for accounting for fees related to the electronic submission of the files to the intended recipient. In a preferred embodiment the computer based means and methods may be utilized to electronically prepare and file intellectual property related correspondence with the United States Patent and Trademark Office or other intellectual property offices.