Abstract: A system and method of an in-place content management system that allows an organization to bring the power of an enterprise content management (ECM) system (supporting such features as check-out, check-in, security, audit, add, rename, move, delete, classification, legal holds and disposition) to the data where it resides on an NTFS file system, eliminating the need to move it somewhere else and without having to change the way end-users work. A utility or tool for content management that leverages the existing security that is already in place on files and folders and adds basic content management features such as check-out/check-in (preventing multiple users from editing the same document at the same time), audit history, and the ability to add classifications, trigger dispositions, and apply legal holds on documents where they currently reside.

Abstract: A system and method of an automated client server architecture for describing, controlling, and executing a collection of “tools” that can be collectively used to automatically create or update an Index (via crawling) and then automatically enriching that Index (via various enhancement tools) while requiring minimal human intervention. Agents (Clients) can announce their availability to Control Center (server) for authentication and units of work. The Control Center coordinates and distributes work to authenticated Agents, including the software to perform the work, as required. This disclosure seeks to resolve the issue of enabling a suite of tools to be implemented and executed on a host file share, ECM and other non-ECM content stores in such a manner that minimizes the requirement for human intervention while also minimizing any impact to system or network performance for end users, while facilitating the benefits of these processes in a timely and effective manner.

Abstract: In large installations of document management systems, files are often duplicated. Users may place their own copies of files in convenient locations, or for other reasons files may be unintentionally duplicated. Duplication of files causes many problems for systems reliant on document management, chiefly because the additional (identical) files accept extra storage space, and must be handled like all other files, which results in greater network and resource utilization (with a concomitant increase in processing, search and retrieval times). A tool to standardize the identification of duplicate files (based on their binary contents), as well as the identification of a primary duplicate (the original file) across multiple repositories in a manner that minimizes the time for identification is disclosed.