Abstract: An object of the invention is to freely construct a file processing environment in which when a file is thumbnail displayed, print attributes held in the relevant file can be easily and visually discriminated from the displayed thumbnail. In an information processing apparatus by which a file which holds predetermined attributes can be stored, a CPU obtains image attributes and print attributes from attributes of the file stored in an external storing apparatus, forms a reduction image to which the print attributes are reflected as an image on the basis of the obtained image attributes and print attributes, and displays the formed reduction image to a display apparatus.

Abstract: When a desired document file to be attached to electronic mail is designated, access information relating to the designated document file, e.g., access information relating to the location of the document and privilege to access the document, is acquired. The access information is set by a user through a prescribed user interface. An attachment file which includes this access information is generated and electronic mail to which the generated attachment file has been attached is transmitted. The receiving side acquires and views the corresponding document file in accordance with the attached access information.

Abstract: An object of the invention is to freely construct a file processing environment in which when a file is thumbnail displayed, print attributes held in the relevant file can be easily and visually discriminated from the displayed thumbnail. In an information processing apparatus by which a file which holds predetermined attributes can be stored, a CPU obtains image attributes and print attributes from attributes of the file stored in an external storing apparatus, forms a reduction image to which the print attributes are reflected as an image on the basis of the obtained image attributes and print attributes, and displays the formed reduction image to a display apparatus.

Abstract: Provided is an information processing apparatus having a function for outputting data to a plurality of output units, wherein the usage of each output unit is clarified and output processing is executed efficiently and smoothly. A main printer, an auxiliary printer and a disallowed printer are designated. If a problem (paper depletion, jamming, toner depletion, etc.) develops in the main printer during the course of a printing operation being executed using the main printer, printing is continued using the auxiliary printer. Use of the disallowed printer is inhibited in order that it may serve as a printer dedicated to another information processing apparatus.