Abstract: An improved system and method of creating and revising business and governmental documents. General and specialized dictionaries are used to compare words and groups of words (phrases, word associations, and the like) in the dictionaries with words and groups of words inputted by the user into the document. The words and groups of words in the dictionaries have associated therewith various usage levels, based upon the position of the user in the organization and the part of the organization from which the document originates. Different dictionaries may be used for different entities within the organization. Words and phrases deemed unsuitable for certain users or parts of the organization may be suitable if created by other users or other parts of the organization. A word or group of words deemed unsuitable results in a message being sent. The message may be sent to the user, in which instance it may contain an explanation of why the word or group of words is unsuitable and a suggested alternative wording.