Abstract: A method including receiving an electronic record including a scan of a physical document. A coordinate system, unique to the electronic record, is established for the scan. A first boundary, defined according to the coordinate system, is generated automatically around a first set of recognized characters in the scan. A second boundary, defined according to the coordinate system, is generated automatically around a second set of recognized characters in the scan. The first set of recognized characters are physically separated in the scan by at least a predetermined distance with respect to the coordinate system. A comparison value is generated automatically by comparing a first location of the first boundary to a second location of the second boundary, relative to the coordinate system. The first set of recognized characters is associated, in storage, with the second set of recognized characters, responsive to the comparison value satisfying a rule.