Abstract: In a conventional technique, it was impossible to execute processings up to an arbitrary processing among a series of registered processings depending on the situation from time to time. Thus, the only option in such a case was to newly register a new workflow depending on the need changing and depending on time. To solve this, a series of registered processings are displayed as a menu so that a user can select up to which processing in the series of processings should be executed. A not selected remaining processing can be executed by the user by allowing the user to later select a document once subjected to operations.

Abstract: In a case in which a document stored based on a sort setting from a multifunction peripheral is operated at a temporary work area, a piece of information thereof is stored as temporary work area setting. A piece of operation information at a preceding time is set as an index in the temporary work area by copying the document to the temporary work area based on the sort setting when the document is stored from the multifunction peripheral at a next time by being reflected also to the sort setting.

Abstract: When notifying of a newly-arrived document, it is determined whether a newly-arrived document confirmation is not received from a client apparatus even after a set newly-arrived document confirmation time has elapsed, and whether the newly-arrived document confirmation is received from the client apparatus when the set newly-arrived document confirmation time has elapsed. If it is determined that the newly-arrived document confirmation is not received from the client apparatus even after the set newly-arrived document confirmation time has elapsed, a mobile terminal apparatus is notified of a document which newly arrives after a time at which the client apparatus confirmed the newly-arrived document. If it is determined that the newly-arrived document confirmation is received from the client apparatus when the set newly-arrived document confirmation time has elapsed, the client apparatus is notified of the newly-arrived document.

Abstract: A document management apparatus that searches at least one document group saved in advance for a document group having attributes that correspond to a search condition. The apparatus includes an updating unit configured to update the attributes of the document group in accordance with an operation performed by a user on a document in the document group, and a search unit configured to search for a document group having attributes that correspond to user information inputted from the exterior.

Abstract: In the conventional technique, it was impossible to execute processings up to an arbitrary processing among a series of registered processings depending on the situation from time to time. Thus, the only option in such a case was to newly register a new workflow depending on the need changing depending on time. To solve this, a series of registered processings are displayed as a menu so that a user can select up to which processing in the series of processings should be executed. A not-selected remaining processing can be executed by the user by allowing the user to later select a document once subjected to operations.

Abstract: In a case where a user scans a document by a MFP or the like, a plurality of specific folders are determined based upon a storage history of the documents which the user has scanned in the past to produce shortcuts of the document scanned at this time in the plurality of determined specific folders.

Abstract: A workflow management apparatus including a workflow table in which tasks are associated with respective users and a task list that is a list of tasks corresponding to a user. The apparatus identifies the user in charge of a target task that is the target of processing in the workflow and determines whether or not the processing of the target task has been completed. If the apparatus has determined that the processing has not been completed, the apparatus determines whether or not the target task meets a predetermined condition. If the apparatus has determined that the predetermined condition is met, the target task is registered in the task list corresponding to the user in charge of the target task, and when the target task has been registered and is thus considered to have been processed, the apparatus advances to the processing of the next task in the workflow.

Abstract: A document management apparatus that searches at least one document group saved in advance for a document group having attributes that correspond to a search condition. The apparatus includes an updating unit configured to update the attributes of the document group in accordance with an operation performed by a user on a document in the document group, and a search unit configured to search for a document group having attributes that correspond to user information inputted from the exterior.