Abstract: A marking system is provided within the comment field of PostScript page files to identify document management data placed therein. A special processor is provided to recognize the signature of document management data so that page characteristic records can be created. The page characteristic records are stored in a database thereby enabling a management system based upon the page characteristic records. The marking system includes a prefix, for example, "%%" and a keyword, for example, "OutputTagElement:", followed by a "tag" which is a management data attribute. The tags are processed to fill data fields in the created page characteristic records.

Abstract: A management system for enabling the creation and maintenance of a database wherein specially created document records, version records and page records are stored. Each page has a page record including the document name, the initial version number in which it is utilized, the last version number in which it is utilized and the date of submission. It also has a delete field to indicate its current status in the document and a field for the date of deletion. The records can include any other desired data upon which it may be desired to search the database and they can include data enabling assembly of the document with inserts, tabs, etc. when it is printed. The page records include a pointer to the location of a corresponding page file for print-on-demand and/or to a storage location for a plate for offset printing.