Abstract: A computer implemented method uses a system (100) for managing meetings. The system (100) has, a database (104) with data fields for entering a meeting definition of a future meeting as meeting definition data; a computer memory (106) storing the data for retrieval by the database (104); and an auto-mailer (108) sending an encrypted and read only meeting definition document and meeting reminders that are generated by the database (104) and sent by the auto-mailer (108) to notify meeting members identified by the data about a future meeting described by the data.