Abstract: A method and system for automatically sending one or more emails and associated calendar invitations for an appointment based on the simultaneous availability of a user and a recipient, wherein the user sends each subsequent email after a predefined delay if a reply is not received from the recipient. In case, the recipient suggests an alternate time for the appointment then according the present method the calendar of the user is automatically checked and if the alternate time is available then a calendar invitation is automatically sent to the recipient or else another alternate time is suggested to the recipient.