Abstract: Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit.

Abstract: Provided is an information processing apparatus capable of calling functions of a plurality of servers without having to perform authentication every time. An authentication-executing unit, in the case where a function requires authentication in one of the plurality of servers, performs authentication with that server. An integrated-arrangement unit arranges in one application instruction areas that acquire instructions for calling the functions to any one of the plurality of the servers, and further, arranges the instruction areas in which a plurality of the functions that are similar and that require authentication by the authentication-executing unit and/or a plurality of the functions that are to be authenticated in the same server are organized as a folder. An authentication-state-changing unit controls the authentication state in correlation with any one of the folder organized by the integrated-arrangement unit, the application, and the function.

Abstract: Provided is a document management system for managing document data by applying access restrictions to each metadata acquired by character recognition of document data to be managed. The mage forming apparatus acquires document data to be managed. The image-processing server performs character recognition of document data and acquires metadata. The image forming apparatus specifies metadata to be concealed in document data. The image forming apparatus receives a security setting, correlates a metadata name to be concealed with the security setting, and transmits the security setting together with document data to the image-processing server. The document-management server, in the case where there is an access request from a user for document data, allows access to the document data based on the security setting by not masking metadata for which there is access authority, and masking metadata for which there is no access authority.

Abstract: Provided is an information processing apparatus capable of appropriately deleting a user that does not consent to policy or the like. A user-notifying unit performs a notification for requiring consent from a user registered in a user DB. A response-acquiring unit acquires response information of the user. A re-notification-transmitting unit, when consent response information is not acquired, separately transmits a re-notification to the user. The re-notification includes transmission information for transmitting consent or non-consent re-response information. A re-response-acquiring unit acquires the re-response information corresponding to the transmission information in the re-notification. A user-deleting unit deletes the user from the user DB when the re-response information is not consent.

Abstract: Provided is an information processing utilization management system (IPUMS) that can determine whether an information processing device (IPD) is available from an application of a mobile terminal (MT). The IMPUMS includes the MT and IPD connected thereto via a network, the IPD accepting a process request (PR) from the MT-installed application to execute a process. The MT includes a process data (PD) generation part generating PD based on the PR from the application to transmit the PD to the IPD. The IPD includes a PD receiving part receiving the PD, a MT kind-code obtaining part obtaining a kind-code of the MT from the PD, an application information (AI) obtaining part obtaining II of the application from the PD, and a utilization restriction determination part determining whether the PR from the AI is acceptable based on the kind-code of the MT and the II of the application.

Abstract: Provided is an information processing apparatus that calls functions of a plurality of servers without performing authentication every time. An image forming apparatus of an information processing system is an information processing apparatus capable of calling functions of a plurality of servers. An integrated-arrangement unit arranges instruction areas in one application for acquiring instructions for calling functions from any one of a plurality of servers. An authentication-executing unit, in the case where authentication is required for a server corresponding to the instruction areas arranged by the integrated-arrangement unit, performs authentication with that server. An authentication-state-changing unit controls the authentication state authenticated by the authentication-executing unit in correlation with the application and/or the function.

Abstract: Provided is an information processing apparatus capable of calling functions of a plurality of servers without having to perform authentication every time. An authentication-executing unit, in the case where a function requires authentication in one of the plurality of servers, performs authentication with that server. An integrated-arrangement unit arranges in one application instruction areas that acquire instructions for calling the functions to any one of the plurality of the servers, and further, arranges the instruction areas in which a plurality of the functions that are similar and that require authentication by the authentication-executing unit and/or a plurality of the functions that are to be authenticated in the same server are organized as a folder. An authentication-state-changing unit controls the authentication state in correlation with any one of the folder organized by the integrated-arrangement unit, the application, and the function.

Abstract: Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit.

Abstract: Provided is an information processing apparatus capable of appropriately deleting a user that does not consent to policy or the like. A user-notifying unit performs a notification for requiring consent from a user registered in a user DB. A response-acquiring unit acquires response information of the user. A re-notification-transmitting unit, when consent response information is not acquired, separately transmits a re-notification to the user. The re-notification includes transmission information for transmitting consent or non-consent re-response information. A re-response-acquiring unit acquires the re-response information corresponding to the transmission information in the re-notification. A user-deleting unit deletes the user from the user DB when the re-response information is not consent.

Abstract: Provided is a document management system for managing document data by applying access restrictions to each metadata acquired by character recognition of document data to be managed. The mage forming apparatus acquires document data to be managed. The image-processing server performs character recognition of document data and acquires metadata. The image forming apparatus specifies metadata to be concealed in document data. The image forming apparatus receives a security setting, correlates a metadata name to be concealed with the security setting, and transmits the security setting together with document data to the image-processing server. The document-management server, in the case where there is an access request from a user for document data, allows access to the document data based on the security setting by not masking metadata for which there is access authority, and masking metadata for which there is no access authority.

Abstract: Provided is an information processing utilization management system (IPUMS) that can determine whether an information processing device (IPD) is available from an application of a mobile terminal (MT). The IMPUMS includes the MT and IPD connected thereto via a network, the IPD accepting a process request (PR) from the MT-installed application to execute a process. The MT includes a process data (PD) generation part generating PD based on the PR from the application to transmit the PD to the IPD. The IPD includes a PD receiving part receiving the PD, a MT kind-code obtaining part obtaining a kind-code of the MT from the PD, an application information (AI) obtaining part obtaining II of the application from the PD, and a utilization restriction determination part determining whether the PR from the AI is acceptable based on the kind-code of the MT and the II of the application.

Abstract: A mobile printing system includes a cloud server apparatus, a mobile terminal device, a device management server apparatus, a print-control device, and an image forming apparatus. The cloud server apparatus stores a document data file. The mobile terminal device includes a wireless communication interface, and a short-range communication interface of which the maximum communicable distance is shorter than that of the wireless communication interface, and transmits the document data file with its device ID to the cloud server apparatus. The device management server apparatus receives the document data file in association with the device ID, and converts the document data file to print data and stores it. The print-control device detects the mobile terminal device using a short-range communication interface, and receives its device ID, and receives the print data from the document management server apparatus, and transmits the print data to the image forming apparatus for printing.

Abstract: A method for secure communication and printing, comprising: user entering user and destination information to host; authentication server producing, saving encryption key for the job, user, and destination information into database, and sending to host; host encrypting the job using encryption key and sending job to destination; user entering user and destination information to device; authentication server retrieving encryption key from database, and sending to device; and device decrypting the job using encryption key and releasing job. Authentication at both host and MFP sides disables unauthorized, malicious attack to a user's mailbox, and results in jobs to a mailbox having different dynamic encryption keys, and no password or mailbox PIN trafficking on network. Furthermore, host and MFP can be at different domains. Methods also include secrecy encrypting encryption key; hashing key generator using SHA1, MD5, etc.

Abstract: In an image forming system, a server includes (a) a transmitting/receiving unit that receives consumable-goods shortage information and consumable-goods stock information via a network and transmits the consumable-goods stock information and stock retrieval information for retrieving the consumable goods via a network, the consumable-goods shortage information indicating a shortage of consumable goods in an image forming apparatus, the consumable-goods stock information indicating an available stock in an image forming apparatus, and (b) a management control unit that causes the transmitting/receiving unit to transmit the stock retrieval information to the other image forming apparatuses than one of the image forming apparatuses that transmits the consumable-goods shortage information to the server, and causes the transmitting/receiving unit to transmit the consumable-goods stock information obtained from the other image forming apparatuses as a result of retrieving the consumable goods via the network.

Abstract: A Multi-Function peripheral (MFP), a server apparatus, and a client apparatus for generating image output data from document data and transmitting the image output data to the server apparatus are each connected to a network. In the server apparatus, an output data management unit stores the received image output data in an output data storage unit. Upon receiving user authentication information that is input with a user operation on the MFP, the server apparatus determines whether the user authentication information is valid. When the user authentication information is determined to be valid, the server apparatus transmits to the MFP one or more among the stored image output data associated with the user authentication information.

Abstract: The image forming apparatus has: a network communication unit capable of communicating with a web server via a network; a web browser that accesses the web server via communication by the network communication unit, and acquires an activation key from the web server; and an activating unit that activates an optional function with the activation key. The key management server machine has: an activation key generating unit that generates an activation key corresponding to an optional function of an image forming apparatus; and a web server that receives identification information on the image forming apparatus and identification information on the optional function, and transmits an activation key to the image forming apparatus, the activation key corresponding to an optional function specified by the identification information on the optional function.

Abstract: A mobile printing system includes a cloud server apparatus, a mobile terminal device, a device management server apparatus, a print-control device, and an image forming apparatus. The cloud server apparatus stores a document data file. The mobile terminal device includes a wireless communication interface, and a short-range communication interface of which the maximum communicable distance is shorter than that of the wireless communication interface, and transmits the document data file with its device ID to the cloud server apparatus. The device management server apparatus receives the document data file in association with the device ID, and converts the document data file to print data and stores it. The print-control device detects the mobile terminal device using a short-range communication interface, and receives its device ID, and receives the print data from the document management server apparatus, and transmits the print data to the image forming apparatus for printing.

Abstract: A print management apparatus includes: a communication section connected to image forming apparatuses via a network for transmitting a print job to one of the apparatuses, and receiving management information from each apparatus including information about a print function of the apparatus and alternate printing instructions to allow another image forming apparatus perform an alternate printing. A management section creates and stores management data indicating respective states of the apparatuses based on management information received by the communication section.

Abstract: A Multi-Function peripheral (MFP), a server apparatus, and a client apparatus for generating image output data from document data and transmitting the image output data to the server apparatus are each connected to a network. In the server apparatus, an output data management unit stores the received image output data in an output data storage unit. Upon receiving user authentication information that is input with a user operation on the MFP, the server apparatus determines whether the user authentication information is valid. When the user authentication information is determined to be valid, the server apparatus transmits to the MFP one or more among the stored image output data associated with the user authentication information.

Abstract: The image forming apparatus has: a network communication unit capable of communicating with a web server via a network; a web browser that accesses the web server via communication by the network communication unit, and acquires an activation key from the web server; and an activating unit that activates an optional function with the activation key. The key management server machine has: an activation key generating unit that generates an activation key corresponding to an optional function of an image forming apparatus; and a web server that receives identification information on the image forming apparatus and identification information on the optional function, and transmits an activation key to the image forming apparatus, the activation key corresponding to an optional function specified by the identification information on the optional function.