Abstract: Provided is an information processing apparatus that efficiently executes a series of tasks related to reading a document. An information processing system includes an upstream server, image forming apparatuses and a regional server. An apparatus-information-acquiring unit of the upstream server acquires apparatus information from plural image forming apparatuses. A task-sharing unit shares the respective tasks of a series of tasks for document data that is read by a specified image forming apparatus, based on a storage unit that is an apparatus-information-storage unit that stores an ID, position information that indicates a position in a network, and performance information for that image forming apparatuses that is included in the apparatus information. The task-sharing unit, in accordance with the ID and performance information of plural image forming apparatuses, determines and shares tasks so as to be executed by image forming apparatuses that are at nearby positions in the network.

Abstract: Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit.

Abstract: Provided is an information processing apparatus that is capable of changing the processing performance for each customer and executing a series of tasks related to reading of a document. A service-level-information-acquiring unit acquires service-level information from an image forming apparatus. A processing-capacity-changing unit changes the degree of processing capacity by its own apparatus in accordance with the service-level information. The processing-capacity-changing unit also changes the degree of processing capacity by changing a number of allocated execution units of a task-executing unit within a specified time.

Abstract: Provided is a setting management system for managing the change status of setting information in an image forming apparatus during operation. Multiple image forming apparatuses start operating based on the same setting information in which operation setting values transmitted from a management server are reflected. Each of the image forming apparatuses receives changes in the setting information by multiple setting-receiving units during operation. In each of the setting-receiving units, a change-detecting unit detects that the setting information is changed. The setting-change status of setting information is correlated with the setting-receiving unit and transmitted by a change-status-transmitting unit. The management server receives the setting-change status from an image forming apparatus by a server-communication unit.

Abstract: Provided is an information processing apparatus capable of calling functions of a plurality of servers without having to perform authentication every time. An authentication-executing unit, in the case where a function requires authentication in one of the plurality of servers, performs authentication with that server. An integrated-arrangement unit arranges in one application instruction areas that acquire instructions for calling the functions to any one of the plurality of the servers, and further, arranges the instruction areas in which a plurality of the functions that are similar and that require authentication by the authentication-executing unit and/or a plurality of the functions that are to be authenticated in the same server are organized as a folder. An authentication-state-changing unit controls the authentication state in correlation with any one of the folder organized by the integrated-arrangement unit, the application, and the function.

Abstract: Provided is a document management system for managing document data by applying access restrictions to each metadata acquired by character recognition of document data to be managed. The mage forming apparatus acquires document data to be managed. The image-processing server performs character recognition of document data and acquires metadata. The image forming apparatus specifies metadata to be concealed in document data. The image forming apparatus receives a security setting, correlates a metadata name to be concealed with the security setting, and transmits the security setting together with document data to the image-processing server. The document-management server, in the case where there is an access request from a user for document data, allows access to the document data based on the security setting by not masking metadata for which there is access authority, and masking metadata for which there is no access authority.

Abstract: Provided is an information processing apparatus capable of appropriately deleting a user that does not consent to policy or the like. A user-notifying unit performs a notification for requiring consent from a user registered in a user DB. A response-acquiring unit acquires response information of the user. A re-notification-transmitting unit, when consent response information is not acquired, separately transmits a re-notification to the user. The re-notification includes transmission information for transmitting consent or non-consent re-response information. A re-response-acquiring unit acquires the re-response information corresponding to the transmission information in the re-notification. A user-deleting unit deletes the user from the user DB when the re-response information is not consent.

Abstract: Provided is an information processing apparatus that calls functions of a plurality of servers without performing authentication every time. An image forming apparatus of an information processing system is an information processing apparatus capable of calling functions of a plurality of servers. An integrated-arrangement unit arranges instruction areas in one application for acquiring instructions for calling functions from any one of a plurality of servers. An authentication-executing unit, in the case where authentication is required for a server corresponding to the instruction areas arranged by the integrated-arrangement unit, performs authentication with that server. An authentication-state-changing unit controls the authentication state authenticated by the authentication-executing unit in correlation with the application and/or the function.

Abstract: Provided is an information processing apparatus capable of appropriately deleting a user that does not consent to policy or the like. A user-notifying unit performs a notification for requiring consent from a user registered in a user DB. A response-acquiring unit acquires response information of the user. A re-notification-transmitting unit, when consent response information is not acquired, separately transmits a re-notification to the user. The re-notification includes transmission information for transmitting consent or non-consent re-response information. A re-response-acquiring unit acquires the re-response information corresponding to the transmission information in the re-notification. A user-deleting unit deletes the user from the user DB when the re-response information is not consent.

Abstract: Provided is a document management system for managing document data by applying access restrictions to each metadata acquired by character recognition of document data to be managed. The mage forming apparatus acquires document data to be managed. The image-processing server performs character recognition of document data and acquires metadata. The image forming apparatus specifies metadata to be concealed in document data. The image forming apparatus receives a security setting, correlates a metadata name to be concealed with the security setting, and transmits the security setting together with document data to the image-processing server. The document-management server, in the case where there is an access request from a user for document data, allows access to the document data based on the security setting by not masking metadata for which there is access authority, and masking metadata for which there is no access authority.

Abstract: Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit.

Abstract: Provided is an information processing apparatus capable of calling functions of a plurality of servers without having to perform authentication every time. An authentication-executing unit, in the case where a function requires authentication in one of the plurality of servers, performs authentication with that server. An integrated-arrangement unit arranges in one application instruction areas that acquire instructions for calling the functions to any one of the plurality of the servers, and further, arranges the instruction areas in which a plurality of the functions that are similar and that require authentication by the authentication-executing unit and/or a plurality of the functions that are to be authenticated in the same server are organized as a folder. An authentication-state-changing unit controls the authentication state in correlation with any one of the folder organized by the integrated-arrangement unit, the application, and the function.

Abstract: Provided is a setting management system for managing the change status of setting information in an image forming apparatus during operation. Multiple image forming apparatuses start operating based on the same setting information in which operation setting values transmitted from a management server are reflected. Each of the image forming apparatuses receives changes in the setting information by multiple setting-receiving units during operation. In each of the setting-receiving units, a change-detecting unit detects that the setting information is changed. The setting-change status of setting information is correlated with the setting-receiving unit and transmitted by a change-status-transmitting unit. The management server receives the setting-change status from an image forming apparatus by a server-communication unit.

Abstract: Provides is an information processing apparatus that is capable of efficiently executing a series of tasks related to reading a document. In the information processing system according to the present disclosure a document reading apparatus includes a performance-information-transmitting unit that transmits performance information in accordance with a request from the information processing apparatus. An information processing apparatus includes a performance-information-acquiring unit, a task-sharing unit, and a task-execution-control unit. The performance-information-acquiring unit acquires performance information of the document reading apparatus. The task-sharing unit, in accordance with the performance information that is acquired by the performance-information-acquiring unit, determines which tasks of a series of tasks for data of a document that is read by the document reading apparatus will be executed by an own apparatus and by the document reading apparatus, and shares the tasks.

Abstract: Provided is an information processing apparatus that efficiently executes a series of tasks related to reading a document. An information processing system includes an upstream server, image forming apparatuses and a regional server. An apparatus-information-acquiring unit of the upstream server acquires apparatus information from plural image forming apparatuses. A task-sharing unit shares the respective tasks of a series of tasks for document data that is read by a specified image forming apparatus, based on a storage unit that is an apparatus-information-storage unit that stores an ID, position information that indicates a position in a network, and performance information for that image forming apparatuses that is included in the apparatus information. The task-sharing unit, in accordance with the ID and performance information of plural image forming apparatuses, determines and shares tasks so as to be executed by image forming apparatuses that are at nearby positions in the network.

Abstract: Provided is an information processing apparatus that is capable of changing the processing performance for each customer and executing a series of tasks related to reading of a document. A service-level-information-acquiring unit acquires service-level information from an image forming apparatus. A processing-capacity-changing unit changes the degree of processing capacity by its own apparatus in accordance with the service-level information. The processing-capacity-changing unit also changes the degree of processing capacity by changing a number of allocated execution units of a task-executing unit within a specified time.

Abstract: A license management server manages a license to perform a service of remote maintenance related to one or more image forming apparatuses installed in a customer's site. The maintenance server includes a maintenance unit and a history management unit. If the license management server notified of expiration of an expiration date of the license defined by a contract, the maintenance unit stores history information acquired from the one or more image forming apparatuses corresponding to the expired license into a storage unit, and stops the service. If the license management server notified of grant of the license by a re-contract, the history management unit obtains the history information about the one or more image forming apparatuses corresponding to the granted license from the storage unit, and passes the obtained history information to the maintenance unit. By using the passed history information, the maintenance unit resumes the service.

Abstract: A license management system includes an image forming apparatus and a license management server. The license management server includes a group management database, a license management database, a time zone information table, a group management unit, and a license management unit. The group management database stores information indicating an organization to which the license is assigned. The information relates to a group to which the image forming apparatus belongs. The license management database stores information on the license for the group. The time zone information table describes information on a working hour in a time zone where the group is present. When the one working hour ends, the license management unit that re-assigns the license from the group in the ended working hour to the group in another working hour based on the time zone information table, the license management database, and a current time.

Abstract: A device management system for managing a plurality of image forming apparatuses includes a management state determination section and a management state notification section. The management state determination section determines whether or not each of the image forming apparatuses is appropriately managed based on information from an application for managing the image forming apparatuses. The management state notification section sends to a specified address an inappropriate management notification indicating that a given one of the image forming apparatuses is not appropriately managed. The management state notification section sends out the inappropriate management notification when the management state determination section determines that a given one of the image forming apparatuses is not appropriately managed (S135, S140, and S144).

Abstract: An image forming system includes a login management unit, a job execution unit, a log management unit, and a mode accepting unit. The login management unit is configured to manage login of a user. The job execution unit is configured to execute a job after the user has logged in. The log management unit is configured to manage a job log of the job. The mode accepting unit is configured to accept a specification of a mode to store the job log. Acceptable modes where the mode accepting unit accepts a specification include a mode where the login management unit does not permit login if the log management unit determines that there is no free space to store the job log.