Methods, Systems, and Computer-Readable Mediums for Providing Persisting and Continuously Updating Search Folders
Providing persisting search folders within a computer that continuously identify data items having metadata matching a query of search criteria. A query of search criteria formulated via a graphical user interface is applied to a search filter to create a search folder. When the search folder is made live, the search filter is used to search one or more data stores for data items having metadata matching the query of search criteria. Upon finding these data items, the search folder is populated with a link to each data item having metadata matching the query of search criteria. The search folder detects when any new data items are added to a data store and when a change occurs to any metadata of data items previously stored in a data store. Upon detection, the search folder store links to matching new or changed data items.
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CROSS-REFERENCE TO RELATED APPLICATIONS
This application is a continuation of co-pending U.S. application Ser. No. 10/741,407 entitled “Methods, Systems, and Computer-Readable Mediums for Providing Persisting and Continuously Updating Search Folders” filed Dec. 19, 2003, which claims priority to U.S. Provisional Application No. 60/484,437 entitled “Combined Outlook Bar and Folder List; Automatic Grouping; Adaptive Multi-Line View; Threaded View with Easier Access to All New Email; Search Folders” filed on Jul. 1, 2003, both of which are incorporated herein by reference.
FIELD OF THE INVENTION
The present invention relates to the field of routing electronic messages. More particularly the present invention relates to the storage and retrieval of electronic messages through links stored in search folders.
Among the most useful developments in modern times is the use of electronic mail or messages (email) for efficient correspondence around the world. As numerous email items accumulate in the inbox or data store for a user, attempts are made to sort the items by priority, follow-up, alphabetically, or by filing the emails in folders for future reference or follow-up. Manually filing emails in folders can be an undesirable and costly activity yielding fruitless results. Frequently emails sought for retrieval cannot be found easily or at all because a user may not remember where the email is filed or located.
Previous email applications have the capability to auto-file and search for email items meeting user specified search criteria, however auto-file rules scatter a user's messages to different folders before they have been viewed. Furthermore, the search filters have complicated dialogs and the searches are time consuming and costly when run repeatedly. This process of sorting, filing, and retrieving emails is labor intensive and time consuming thereby hindering the utility of existing email applications. This problem is further complicated by the incapability of email items to exist in more than one folder without copying the item to multiple folders. When email items are copied to multiple folders and one copy is updated or deleted the other copies are stored in their original form thereby leading to confusion and a waste of memory.
Accordingly, there is a need for a method, system, and computer-readable medium for providing persisting and continuously updating search folders that allow for efficient, consistent, and user-friendly organization and reorganization of email items. It is with respect to these and other considerations that the present invention has been made.
Embodiments of the present invention are directed to methods, systems, and computer-readable mediums for providing a persisting search folder within a computer that continuously identifies data items that have metadata matching a query of search criteria. The data items may include emails, computer program files, electronic journal entries, electronic task lists, meeting requests, appointments, electronic contacts, and electronic notes. A search folder is created by applying a query of search criteria, selected or formulated via a graphical user interface, to a search filter. Once the search folder has been created, the search folder is made live by default or by a user requesting access by clicking on a search folder icon. When the search folder is made live, the search filter is used to populate the search folder by searching one more data stores for data items having metadata matching the query of search criteria. When these data items are identified, a link to each data item having matching metadata is stored in the search folder to populate the search folder. Links to the same data item may coexist in multiple search folders as long as the data item has metadata matching the queries of search criteria for each search folder.
According to other aspects of the present invention, upon detecting new data items added to a data store or a change to the metadata of data items previously stored in the data store, the search folder continuously applies the search filter to the new or changed data items. Upon identifying new or changed data items having metadata matching the query of search criteria for the search folder, the search folder is updated by storing links to these data items in the search folder. Also, upon identifying a previously stored data item having changed metadata that no longer matches the query of search criteria, the search filter removes the link to these data items from the search folder. This persistent application of a search filter allows for a continuous update to the contents of a live search folder.
According to still other aspects of the present invention when a user requests access to the search folder, each link stored in the search folder is displayed via the graphical user interface. The user may then select links from the display by clicking on a link to retrieve the data item matching the query of search criteria populating the search folder. Also, each search folder is represented by a search folder icon and a search folder title in the graphical user interface displayed on the computer. When a search folder is made live, the text of the search folder title is changed from italic, representing that the search folder is dead, to non-italic representing that the search folder is live. Search folders that are created but remain dead are not populated and are thus, prevented from utilizing computer processor cycles to search and populate until being made live. Search filters of dead search folders are also prevented from being continuously applied to new electronic messages arriving and previously stored electronic messages having changed metadata.
According to another aspect of the present invention, queries of search criteria may be ready-made and selected by the user selecting a template via a graphical user interface listing templates. Each template represents a query of search criteria for a search folder that may be a ready-made query of search criteria or a ready-made query of search criteria having specified inputs. In the case of email data items, a specialized input may be the names of email senders or the memory size of an email. It should be appreciated that when multiple specified inputs are received in the query of search criteria, the multiple specified inputs may be queried in an ‘or’ format or an ‘and’ format. Furthermore in the email context, in addition to having a link stored in the search folder, new emails having metadata matching a query of search criteria are also identified and delivered to an inbox of the user. It should also be appreciated that a search folder created on one client computer may roam with a profile of the user when the user logs on to a different client computer.
According to still other aspects a search may be conducted within the search folder. When the search within the search folder is stored as a new search folder, the new search folder contains links to emails having metadata matching the search criteria of at least two queries. The queries are combined in the new search folder thereby presenting at least two views of the data store via the new search folder. Additionally, emails may be moved from a current search folder to a hard folder in the data store. When emails are moved, the search filter still detects whether the email continues to have metadata matching the query of search criteria for the current search folder. In response to the email continuing to have metadata matching the query of search criteria, the current search folder retains a link to the email. It should also be appreciated that in response to the deletion of a link to an email from the search folder, the email and any links to the email are deleted from the data store by which the search folder was populated.
These and other features and advantages, which characterize the present invention, will be apparent from a reading of the following detailed description and a review of the associated drawings. It is to be understood that both the foregoing general description and the following detailed description are exemplary and explanatory only and are not restrictive of the invention as claimed.
BRIEF DESCRIPTION OF THE DRAWINGS
As described briefly above, embodiments of the present invention are directed to methods, systems, and computer-readable mediums for providing persisting and continuously updating search folders. Search folders are also referred to as smart or virtual folders. In the following detailed description, references are made to the accompanying drawings that form a part hereof, and in which are shown by way of illustrations, specific embodiments or examples. These embodiments may be combined, other embodiments may be utilized, and structural changes may be made without departing from the spirit or scope of the present invention. The following detailed description is, therefore, not to be taken in a limiting sense and a scope of the present invention is defined by the appended claims and their equivalents.
Referring now to the drawings in which like numerals represent like elements throughout the several figures, aspects of the present invention and the exemplary operating environment will be described.
With reference to
By way of example, and not limitation, computer-readable media may comprise computer-storage media and communication media. Computer storage media includes volatile and non-volatile, removable and non-removable media implemented in any method or technology for storage of information such as computer-readable instructions, data structures, program modules or other data. Computer storage media includes, but is not limited to, RAM, ROM, EPROM, EEPROM, flash memory or other solid state memory technology, CD-ROM, DVD, or other optical storage, magnetic cassettes, magnetic tape, magnetic disk storage or other magnetic storage devices, or any other medium which can be used to store the desired information and which can be accessed by the computer.
Communication media typically embodies computer-readable instructions, data structures, program modules or other data in a modulated data signal such as carrier wave or other transport mechanism and includes any information delivery media. The term “modulated data signal” means a signal that has one or more of its characteristics set or changed in such a manner as to encode information in the signal. By way of example, and not limitation, communication media includes wired media such as a wired network or direct-wired connection, and wireless media such as acoustic, RF, infrared, and other wireless media. Combinations of any of the above should also be included within the scope of computer-readable media. Computer-readable media may also be referred to as computer program product.
A number of program modules may be stored in the drives and RAM 25, including an operating system 35, one or more application programs 100, such as an electronic messaging application program, a web browser application program module 37, such as INTERNET EXPLORER from MICROSOFT CORPORATION of Redmond, Wash., (or other type of program module), application program data 107, such as stored emails, and other program modules (not shown).
A user may enter commands and information into the personal computer 20 through a keyboard 40 and pointing device, such as a mouse 42. Other input devices (not shown) may include a microphone, joystick, game pad, satellite dish, scanner, or the like. These and other input devices are often connected to the processing unit 21 through a serial port interface 46 that is coupled to the system bus, but may be connected by other interfaces, such as a game port or a universal serial bus (USB). A monitor 47 or other type of display device is also connected to the system bus 23 via an interface, such as a video adapter 48. In addition to the monitor, personal computers typically include other peripheral output devices (not shown), such as speakers or printers.
The personal computer 20 may operate in a networked environment using logical connections to one or more remote computers, such as a remote computer 49. The remote computer 49 may be a server, a router, a peer device or other common network node, and typically includes many or all of the elements described relative to the personal computer 20, although only a memory storage device 50 has been illustrated in
When used in a LAN networking environment, the personal computer 20 is connected to the LAN 51 through a network interface 53. When used in a WAN networking environment, the personal computer 20 typically includes a modem 54 or other means for establishing communications over the WAN 52, such as the Internet. The modem 54, which may be internal or external, is connected to the system bus 23 via the serial port interface 46. In a networked environment, program modules and data depicted relative to the personal computer 20, or portions thereof, may be stored in the remote memory storage device 50. It will be appreciated that the network connections shown are exemplary and other means of establishing a communications link between the computers may be used.
For example, in an offline scenario a search folder 203A may be created on the client computer 20. In response to a user seeking access to the search folder 203A, a search filter will automatically populate the search folder 203A by sorting the data items in the local data store 105. The data items, such as emails, are sorted based on contents or metadata found in one or more of the data item fields. Links to the data items matching the query of search criteria applied to the search filter for the search folder 203A will populate the search folder 203A. Additionally, the search filter continues to filter links to any new or changed data items matching the search criteria into the search folder 203A.
Alternatively, in an online scenario, the same search folder 203A may be created on the remote server computer 49. When a user requests access to the search folder 203A via the client computer 20, a search filter for search folder 203A sorts the data items stored in the data store 107 that are associated with the user. Links to the data items matching the search query automatically populate the search folder 203A. Although the user interfaces with the search folder 203A from the client computer 20, the searching and updating takes place on the remote server computer 49.
As shown in
Search folders with italic titles, such as the ‘Unread Mail’ search folder 308, are created but inactive or dead because a user has not requested access to view the contents of the search folder. A created search folder is made live by a request for access to its contents by clicking on the icon. After the search folder is made live the folder is populated and the title text is changed to non-italic text, in this case bold. Bold text may indicate that there are unread contents in the search folder or that there are contents in the search folder. When links to new or changed data items arrive at the search folder the distinctive search folder icon animates and the quantity of unread data items or data items in the folder increments as notification to the user.
Similarly, when the ‘For Follow Up’ template 524 is selected, the messaging application 100/102 creates a search folder 304 that stores links to emails marked for follow up. Additionally, a ‘Mail either unread or flagged for follow up’ template 526 may be selected. This template combines the templates 518 and 524 in an ‘OR’ query to store both links to emails marked for follow up and links to emails marked as unread in the search folder 302. Other reading mail templates include an ‘Important mail’ template 520 that creates a place to view all emails sent to the user and marked as important.
Another category may include a ‘Mail from People and Lists’ category 502 which includes templates that aid in the creation of search folders that query emails to and/or from specifically named people, email addresses, and/or distribution lists. The templates listed in this category may require additional information besides just selecting the template. For instance, the ‘Mail from or to specific people’ template 515, also known as the ‘Conversations with specific people’ template 515, requires an input of the names or email addresses of the one or more people desired in the conversation. The template 515 is highlighted in
Referring back to template 515, when the ‘Choose’ button 513 is selected to input or change the necessary information that formulates the query that will eventually appear in the edit box 511, another user interface is presented to the user. Template 515 combines the ‘Mail from specific people’ template 514, and the ‘Mail sent to distribution lists’ template 522 in an ‘OR’ query. Turning now to
Turning now to
The ‘Mail sent directly to me’ template 516 creates a search folder to view all email sent directly to the email address of the user. The search filter for template 516 queries all the emails to sort data items where the user's name or email address is in a ‘TO’ or copy ‘CC’ field. Because no additional information is required for the template 516 query, the ‘OK’ button 512 is automatically enabled for template 516. The ‘OK’ button 512 may be grayed out until a template is selected and the necessary information has been filled out. In some templates, such as templates 516, 518, 524, 526, and 520, no extra information is necessary and the ‘OK’ button 512 is enabled once the template is selected. Once the ‘OK’ button 512 is selected, a search folder is created based on the selected template criteria. It should be appreciated that the given titles of the search folders remain by default, however, as will be described below with respect to
A customized search folder may be created by selecting the ‘Customize Search Folder’ link 508, shown in
Turning now to
In response to selecting the ‘Choose’ button 927, the user interface 904 (shown if
In response to selecting the ‘Choose’ button 1027, the user interface 1002 (shown if
In response to the selection of the ‘Mail with specific words’ template 616, the descriptive text below the template selection box 602 changes according to the template selected. Turning now to
In response to selecting the ‘Choose’ button 1127, the user interface 1101 (shown if
As described briefly above with respect to
The ‘Custom Search Folder’ user interface 1201 shown in
When the user selects the ‘Criteria’ button 1208, shown in
Additionally, by selecting ‘Rename’ menu function 1305, a user may rename a search folder. Each search folder 203 may have a unique name per data store on which the search folder queries. Upon selection of the menu function 1305 and edit box is displayed so the user may type in a new name. A user may also initiate the creation of a new search folder from the context of an existing search folder by selecting the ‘New Search Folder’ menu function 1307. This opens the ‘new Search Folder’ user interface 600 described above with respect to
The logical operations of the various embodiments of the present invention are implemented (1) as a sequence of computer implemented acts or program modules running on a computing system and/or (2) as interconnected machine logic circuits or circuit modules within the computing system. The implementation is a matter of choice dependent on the performance requirements of the computing system implementing the invention. Accordingly, the logical operations making up the embodiments of the present invention described herein are referred to variously as operations, structural devices, acts or modules. It will be recognized by one skilled in the art that these operations, structural devices, acts and modules may be implemented in software, in firmware, in special purpose digital logic, and any combination thereof without deviating from the spirit and scope of the present invention as recited within the claims attached hereto.
At operation 1606 a template graphical interface 500 or 600 is displayed to the user. The template graphical interface presents ready-made and custom queries of search criteria to the user for selection. The routine 1600 then continues to operation 1608 where a selection of search criteria is received via the graphical interface. Once a selection of search criteria is received, the routine 1600 continues to operation 1610 where the selection of search criteria is applied to a search filter to create, revise, or make live a search folder.
Next, the routine 1600 asynchronously continues to operations 1620, 1616, and 1614. At operation 1616, search filters are used to search a data store for data items, such as emails, that have metadata matching the selection of search criteria for the live search folder. The routine 1600 then proceeds to operation 1618.
At operation 1618, search folders that have been made live are populated with links to data items matching the query of search criteria applied to the search folder's search filter. Links to the same data item may exist concurrently in more than one search folder when the data item matches the search criteria for the multiple search folders. For example, an email that is marked as unread and marked as important will have a link stored in the ‘unread mail’ search folder and the ‘important mail’ search folder. Next, the routine 1600 continues to operation 1619 where the folder tree display 300 is displayed and updated to reflect new, revised, or live search folder changes. The routine 1600 then returns control to other operations at return operation 1630.
At operation 1620 the routine 1600 detects whether any new data items or data items having change metadata have been added to the data store. If there are no new or changed data items the routine 1600 branches back to operation 1620. When new or changed data items are added to the data store, the routine 1600 continues to operation 1622. In the case of email data items, operation 1622 delivers new emails to an inbox or designated hard folder of the user. The routine 1600 then proceeds to operation 1624.
At operation 1626, new or changed data items are evaluated and used to update live search folders by storing links to new or changed data items that match the query of search criteria for the live search folder. It should also be appreciated that at operation 1626, links to changed data items that no longer match the query of search criteria for a search folder are removed from the search folder. For example, an email that was delivered more than a week ago will have changed metadata and will be automatically removed from the ‘mail received this week’ search folder upon becoming more than one week old. Next the routine 1600 continues to operation 1628.
At operation 1628, notification of a new or changed data item link being added or removed from a search folder is given. Notification may be in the form of an animated search folder icon, an incrementing or decrementing count of total or unread links contained in the folder, or a sound that notifies a user of delivery. The routine 1600 then continues to operation 1619 described above.
At operation 1614, a determination is made as to whether a request to create a new search folder, revise an existing search folder, or make live a dead search folder has been made. Request may be made in the forms described above with regard to operation 1604. If a request has been made, the routine 1600 returns to operation 1604 described above. If such request has not been made, the routine 1600 loops back to operation 1614.
Thus, the present invention is presently embodied as a method, system, and computer-readable medium encoding a computer program for providing persisting and continuously updating search folders.
It will be apparent to those skilled in the art that various modifications or variations may be made in the present invention without departing from the scope or spirit of the invention. Other embodiments of the invention will be apparent to those skilled in the art from consideration of the specification and practice of the invention disclosed herein.
32. A method of providing a virtual folder within at least one computer, the method comprising:
- continuously identifying data items in a datastore that satisfy a first query;
- providing a first virtual folder, the virtual folder comprising a collection of links to the data items that satisfy the first query;
- continuously identifying data items in a datastore that satisfy a second query;
- providing a second virtual folder comprising a collection of links to the data items that satisfy the second query wherein at least one link in the second virtual folder refers to a data item that is also referred to by a link in the first virtual folder; and
- storing a modified version of the data item referred to by a link.
33. The method of claim 32 further comprising updating the collection of at least one link to include a new data item and its associated link, the new data item being placed in the datastore that satisfies the query of search criteria.
34. The method of claim 32 wherein modifying the at least one of the identified data items includes deleting the at least one of the data items from the datastore, and in response to deleting the at least one of the data items, the method further comprising updating at least one of the collection of links that contain the at least one of the data items to remove the link to the deleted at least one of the data items.
35. The method of claim 32 further comprising providing a MAPI interface to the virtual folder.
36. The method of claim 32 further comprising displaying to the user the collection of at least one links as a list of datastore items.
37. The method of claim 32 wherein the data items contain at least one email having a body and subject wherein identifying includes matching the search criteria with a specific word in the body or the subject of the email.
38. The method of claim 32 further comprising deleting the collection of at least one link; and
- not deleting the data items referenced by the one or more links.
39. A computer-readable medium which stores a set of instructions which when executed performs a method for saving search criteria from an email search, the method executed by the set of instructions comprising:
- receiving a query specifying metadata search parameters;
- associating the query with a first virtual folder;
- continuously updating the first virtual folder to store links to data items that currently satisfy the search criteria; and
- modifying at least one of the data items that satisfy the search criteria via the links in the virtual folder.
40. The computer-readable medium of claim 39 wherein receiving the query includes receiving a find operation.
41. The computer-readable medium of claim 39 further comprising creating the first virtual folder as a MAPI folder.
42. The computer-readable medium of claim 39 further comprising populating a second virtual folder with at least one link that references the data item in the datastore;
43. The computer-readable medium of claim 42 further comprising deleting the second virtual folder and the links contained therein; and
- maintaining the data items referenced by the links in the first virtual folder.
44. The computer-readable medium of claim 39 wherein the steps of receiving, saving and modifying occur on a remote computer, and the method further comprising sending the query of search criteria from a local computer.
45. A system for searching a datastore, the system comprising:
- a memory storage; and
- a processing unit coupled to the memory storage, wherein the processing unit is operative to: provide a first user interface element capable of being continuously updated to display a search folder which contains links to data items in a datastore that satisfy at least one search criterion, provide a second user interface element capable of displaying a search criteria which controls the search criteria for the search folder, and provide a third user interface element capable of instructing a datastore to modify a data item referred to by a link contained in the search folder.
46. The system of claim 45 wherein the datastore resides on a first memory storage coupled to a processing unit, and the first, second, and third user interface elements resides on a second memory storage coupled to a processing unit different than the first memory storage coupled to a processing unit.
47. The system of claim 45 wherein the system is further operative to provide a search user interface element that indicates to the user that the current search criteria is to be saved as a search folder.
48. The system of claim 45 wherein the system is further operative to provide a MAPI folder that stores the links.
49. The system of claim 45 wherein the datastore contains one or more email data items.
50. The system of claim 45 wherein the system is further operative to provide a fourth user interface element capable of deleting the search folder and the links without deleting the data items stored in the datastore.
51. The system of claim 45 wherein the system is further operative to provide:
- a search user interface element that indicates to the user that the current search criteria is to be saved as a search folder,
- a MAPI folder that stores the links, and
- wherein the datastore contains one or more email data items.
Filed: Jul 24, 2007
Publication Date: Mar 27, 2008
Applicant: Microsoft Corporation (Redmond, WA)
Inventors: Jensen Harris (Kirkland, WA), Richard Leukart (Seattle, WA), Jiaxin (Jesse) Wang (Redmond, WA), Jesse Satterfield (Seattle, WA), Julia Cai (Issaquah, WA), Jason Morse (Bellevue, WA)
Application Number: 11/782,059
International Classification: G06F 17/30 (20060101);