Abstract: A preset security level system and a method for utilizing the preset security level system. The system includes a plurality of security levels, each of which enables a different level of security. Each of the security levels has associated therewith security features, such that low security level features are associated with a low security level, etc. The system and method enable a system administrator to select a desired security level, which selection automatically results in the activation of the associated security features, rather than manually activate each desired security feature.

Abstract: The subject application is directed to securely communicating electronic documents to an associated document processing device. User identification data inclusive of a user credential is received from a user with a document processing request having one or more electronic documents. Page job language information is generated for output of the request by a document processing device. A seed value is received in accordance with the user credential and used to generate a random number. Each document is encrypted using the random number. The encrypted data and page language information are communicated to the document processing device and stored in association with user identification. Upon receipt of user login data a listing of requests is displayed. The seed value is retrieved from user credentials for generation of a random number. Selected electronic documents are decrypted via the random number and output in accordance with the associated page job language information.

Abstract: The present invention enables users to interface with a wide range of computing and telecommunication devices seamlessly without a cable connecting the devices. As such, the present invention allows for the replacement of the many proprietary cables that connect one device to another with one universal short-range radio link. The typical BLUETOOTH® system consist of four basic components: a radio (RF section) that receives and transmits data and voice; a baseband or link control unit that processes the transmitted or received data; link management software that manages the transmission; and supporting application software. Electronic devices incorporating BLUETOOTH® technology will replace RS-232, parallel, Universal Serial Bus (USB), and other types of cables with a single, standard wireless connection.

Abstract: A system and method for accounting for document processing operations. Notification data is received from a networked document processing device, which indicates the presence on the network of the document processing device. Accounting data is then communicated to the networked document processing device in response to the notification data. The accounting data facilitates the administration of costs associated with the usage of the networked document processing device. Cost data is then received from the networked document processing device representing the accumulated costs associated with the usage of the document processing device. The cost data is accumulated according to the received accounting data by the networked document processing device.

Abstract: The subject application is directed to a system and method for providing a subscription service wherein a remote host enables the automatic receipt at a customer site of the most recent updates, patches, or fixes for services the customer site is running. The remote host uses a secured private port to transfer the updates to the subscribed systems. A remote host server searches an update database for updates of the services from a list configured by an administrator. The host server then downloads the updates and notifies the administrator that an update is available. An update script is subsequently generated, allowing the update to be pushed to a subscribing system. The host server the searches a listing of subscribing systems to determine which subscribing systems run a service for which an update is available. The host server, through a private port, uploads the content to the subscribing system automatically.

Abstract: The subject application is directed to a system and method for controlling access to a document processing device based on roles assigned to user groups. Each group of users has certain functions for which they are authorized to use a document processing device. The device determines the group to which the user belongs, and then determines those functions of the device for which the group is authorized. The device then compares the requested function with the authorized functions to determine if the group to which the user belongs is allowed to use the document processing device for the requested function. The document processing device then performs the authorized requested function or denies use of the device for an unauthorized function.

Abstract: The present invention is directed to a system and method for adding data encryption services to a document processing device. Encryption enablement software, which includes two alternate encryption mechanisms, is received by an associated document processing device. The device then awaits an associated user's selection of an electronic document file to be encrypted and subsequently encrypts the file using one of the available encryption mechanisms. The electronic document file is divided into blocks having a preselected length. An encryption key block containing first and second key portions, is then generated. The electronic data file is then encrypted using the first encryption key portion to form first level encryption data. The first level encryption data is then decrypted using the second encryption key portion to form second level encryption data. The second level encryption data is then encrypted using the first key portion to form a final encrypted electronic document file.

Abstract: The present invention is directed to a system and method for secure communication of electronic documents to a document processing device. A document processing request containing electronic document data is received containing document data in an unencrypted form. A seed value is then received and used to generate a random number. The random number is used to encrypt the electronic document. The seed value, in a header, is transmitted, along with the encrypted electronic document, to a document processing device. The document processing device extracts the seed value from the header and uses the seed value to generate a random number. The encrypted document is then decrypted using the random number generated from the seed value. The document processing device subsequently performs the selected document processing operation on the decrypted electronic document.

Abstract: The subject application is directed to a workflow control system and method for scanned document input. Electronic document data is received from an associated scanning device. Document processing instruction data is then received associated with a plurality of document processing operations to be performed on the electronic document. The document processing instruction data is then appended to the electronic document as metadata. The electronic document data and appended metadata is then communicated to at least one document processing device for processing thereon. Upon receipt of the electronic document data, the at least one document processing device commences the plurality of document processing operations on the electronic document data in accordance with the appended metadata.

Abstract: The subject application is directed to a system and method for composition of documents from multiple formats. Document selection data representing a selected set of a plurality of electronic documents encoded in mutually distinct formats is first received. Document data, including link data associated with a link to each selected electronic document and metadata associated with the format of each selected electronic document are stored. Finishing data is then received, which represents at least one output form associated with an output document. An output is then commenced to an associated document processing device corresponding to each of the selected set of electronic documents and corresponding document data. Thereafter, an associated document processing device commences an output of an output document including each selected electronic document according to the received finishing data.

Abstract: The subject application is directed to a system and method for generating a customized user interface. Following the receipt of user login data, a user is prompted to select a first level of operations associated with a document processing device. Thereafter, the user is prompted to select, via an associated user-interface, a subsequent level corresponding to a preceding level. User selection of a document processing function corresponding to an option of a previous level is then received and stored in association with the received user login data. Thereafter, a customized user interface is generated in accordance with the login data and the function data.

Abstract: The subject application is directed to a method and system for notifying an administrator when a user of a document processing device requests a change in the configuration of the device. A user accesses the device via a user interface, requesting alteration of the device configuration. The user then provides identification information and an authentication server determines whether the identified user is authorized to make the configuration change. Access is denied to unverified or unauthorized users attempting to change the configuration of the device. When the user is verified, but not authorized to make the requested change, the authentication server rejects the request and notifies the administrator of the attempt. When the user is both verified and authorized to make a change, the device configuration is altered, conforming to the requested configuration, and a notice is transmitted to the administrator containing information about the change in configuration.

Abstract: The subject application is directed to a system and method for the content retrieval and routing via a document processing device. The document processing device first receives output routing data from an associated user corresponding to a desired destination for retrieved content. The device then receives a content query from the user corresponding to desired content data available from an external source. The query is then routed to the external source and content data in response to the query is retrieved by the document processing device. The content data is then routed from the document processing device to the designated output destination. The document processing device then periodically monitors for changes to the content data at the external source and when any changes are detected, updated content data is retrieved and forwarded to the output destination.

Abstract: A system and method for controlled monitoring of pending document processing operations is provided. Each document processing request received by a document processing device is assigned a job name, which is then encrypted using a random static encryption key, resulting in a job identification. A user then logs onto the document processing device to view pending jobs, which are displayed to the user by only job identification. Those jobs with which the user is associated are then decrypted by the document processing device, allowing the user to view job information including status and file name. The user is thereby also able to modify or delete those pending jobs with which the user is associated. Once the job queue is empty, the random static encryption key is deleted and a new key is generated when a document processing request is received into the empty queue.

Abstract: A system and method for secure handling of scanned documents is provided. Electronic document data is received by a document processing device and assigned an identifier unique to the document. A user ID or electronic mail address is then received corresponding to the selected output operation. The user ID or address is then transmitted, along with the identifier, to an encryption key generator, which then generates a symmetric encryption key. The encryption key is then returned to the document processing device, whereupon the electronic document data is encrypted and the key is deleted by the document processing device. The encrypted document is then stored or transmitted via electronic mail, in accordance with the selected output operation. Decryption is thereafter accomplished using the document identifier, user ID or email address, and key generator identification data.

Abstract: The subject application is directed to a system and method for the secure and correct deletion of data files from a data storage that bypasses the file system of an operating system. A secure erase service receives a request from a system interceptor, which has intercepted a system call from an application. The interceptor component communicates with the secure erase service via an interprocess communication module. The erase service receives the erase request from the communication module and communicates the erase request to a secure erase library. Using the file information within the secure erase request, the secure erase library queries the file system of the data storage device to determine the location of data blocks containing the data for deletion. Upon locating the data blocks, the secure erase library then instructs the device driver, via a virtual file system, to overwrite the data blocks a predetermined number of times.

Abstract: A method and system for notifying an administrator when a user of a document processing device, such as a multifunction peripheral device, requests a change in the configuration of the document processing device. A user accesses the document processing device via a user interface, requesting that the configuration of the device be altered. The user then provides identification information verifying the identity of the user. An authentication server then determines whether or not the identified user is authorized to make the change in the device configuration. Access is denied to unverified or unauthorized users attempting to change the configuration of the document processing device. In the event that the user is verified, but not authorized to make the requested change, the authentication server rejects the requested change and notifies the administrator of the attempt to change the configuration.

Abstract: The present invention is directed to a system and method for the secure and correct deletion of data files from a data storage that bypasses the file system of an operating system. A secure erase service receives a secure erase request from a system interceptor component, which has intercepted a system call from an application. The system call interceptor component communicates with the secure erase service via an interprocess communication module. The secure erase service receives the secure erase request from the interprocess communication module and communicates the secure erase request to a secure erase library. Using the file information contained in the secure erase request, the secure erase library queries the file system of the data storage device to determine the location of data blocks containing the to be deleted data.

Abstract: A system and method for monitoring consumables in a document processing environment. A quota corresponding to an allotted quantity of consumables is maintained with respect to each authorized user in a document processing environment. When a document processing request is received, the user associated therewith is identified, authenticated, and the quota associated with the user is retrieved. When the quota associated with the user has already been exceeded, the document processing request is denied. When the quota has not been exceeded, the request is then analyzed to determine image parameters inclusive of size and image number, page number, printing type, scanning parameters, and the like. These image parameters are then used to calculate the amount of consumables necessary to complete the requested document processing operation. When the amount of required consumables exceeds the allotted quota, the operation is denied.

Abstract: The present invention is directed to a system and method for secure document transmission. The method begins by receiving first and second key portions into a data storage associated with a document processing device. The first key portion suitably includes data representing a user of the document processing device and the second key portion suitably includes data representing a source of at least one electronic document directed for transmission to the document processing device. Next, at least one encrypted electronic document is received into the document processing device, wherein the document includes the second key portion. The received electronic document is then decrypted using the second key portion and the first key portion, which was retrieved from the data storage. Following decryption, a document processing operation is commenced on the decrypted electronic document.