CROSS-REFERENCE TO RELATED APPLICATIONS This patent application is a continuation application of commonly owned U.S. patent application Ser. No. 10/779,274, filed Feb. 13, 2004, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which claims priority to commonly owned U.S. patent application Ser. No. 09/918,092, filed Jul. 30, 2001, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which itself claims priority to commonly owned U.S. Provisional Patent Application Ser. No. 60/222,117, filed Jul. 28, 2000, entitled “Method for Reviewing Compliance With Employer Eligibility Verification Requirements,” by Elaine V. Morley, all of the above disclosures of which are incorporated herein by reference in their entirety for all purposes.
TECHNICAL FIELD OF THE INVENTION This invention relates to methods for data entry and verifying that data is correctly entered, and, in particular, to a method for assuring employer compliance with employee employment eligibility verification requirements.
BACKGROUND OF THE INVENTION The U.S. Department of Justice, Immigration and Naturalization Service, administers federal statutory requirements and regulations which require that employers verify that any persons hired as employees or to perform services, that its workers are eligible to work in the United States. Presently, to assure that employers adequately verify eligibility to work in the United States, federal regulations require that employers complete a U.S. Department of Justice, Immigration and Naturalization Service, Form I-9 document. Completion of the Form I-9 requires that employers inspect various ones of specified documents, which requires that employers review originals of the documents and not reproductions of the documents, to determine the employee's eligibility to work in the United States. If an employer does not perform the procedure outlined in the Form I-9, and accurately complete the Form I-9, such employer is subject to civil penalties and persons completing such forms on behalf of the employer may also be subject to criminal penalties for not complying with the eligibility verification requirements under United States immigration law.
Accurately verifying employment eligibility and successfully completing the U.S. Department of Justice, Immigration and Naturalization Service's Form I-9 to verify employment eligibility requires that each employer train at least one person who develops the requisite expertise and familiarity with verification requirements to accurately complete such forms. Employers will also have to monitor previously completed Form I-9′s to determine that new Form I-9′s are completed prior to expiration the documents used to verify the employees' eligibility to work in the United States. Industry wide, across the United States, this creates a large financial burden for various companies to adequately assure that their personnel are appropriately trained to meet and maintain such compliance requirements, and often, once trained, such trained persons are subject to turnover. Additionally, as employment eligibility requirements change, such persons will have to keep current on any regulatory changes and implement any changes in regulatory requirements into the employment eligibility program of each particular employer in the United States.
SUMMARY OF THE INVENTION A method is provided for assuring employer compliance with verifying employment eligibility in the United States, which aids employers in assuring compliance with federal regulations. An employer may utilize the method of the present invention by accessing a software program over a global computer network, through telecommunications systems, or by obtaining and loading the appropriate software in a local computer on his job site. Compliance alerts and compliance tips are displayed for guiding an employer in completing the Form I-9. The compliance tips may be selected and modified by a particular employer. After a Form I-9 is completed, the data in such forms may be automatically audited to analyze whether the completed Form I-9 has been accurately completed, and a listing provided of various errors and additional data required. During the audit, various compliance rules are applied to Form I-9 data entered into a data processing system to determine whether various Immigration and Naturalization Service regulations are met in completing an employment eligibility verification Form I-9. The method is administered by a singular service provider for multiple employers, to assure that applicable regulations are incorporated and updated regularly to assure industry-wide compliance. The process further provides a central system for managing the current Form I-9′s for employers, including identifying documents which are soon to expire such that the employers can be notified to complete a new employment eligibility Form I-9 prior to the expiration of such documents, which assures continued compliance with federal regulations.
BRIEF DESCRIPTION OF THE DRAWINGS For a more complete understanding of the present invention and the advantages thereof, reference is now made to the following description taken in conjunction with the accompanying Drawings in which:
FIG. 1 is a view screen display of an I-9 Administration Section, showing various tasks for use in a process according to the present invention;
FIG. 2 is a view screen display of a Reporting Section, showing various report options which are available according to the process;
FIG. 3 is a view screen display of an Utilities Section, showing various administrative tasks for managing administration of and access to the process;
FIG. 4 is a view screen display of Action Options which may be performed in working with a particular Form I-9 document, or a group of documents;
FIGS. 5A and 5B together provide a flow chart showing operation of the process;
FIG. 6 is a block diagram showing a process for searching for an existing Form I-9 document among various documents affiliated with a particular employer;
FIG. 7 is a flow chart showing a process for performing a compliance analysis, to determine whether an employment eligibility verification form has been accurately completed; and
FIG. 8 is a flow chart showing various process steps for displaying alerts when document types are selected as verification documents for use in a particular I-9 document.
DETAILED DESCRIPTION OF THE INVENTION FIG. 1 is a view screen display of an I-9 Administration Section listing 12 for use in verifying employment eligibility of a potential employee according to the present invention. The I-9 Administration Section 12 lists several options for initiating various tasks. The first listed task is entitled “Audit A New I-9 Document.” The Audit task allows a user to import data from an existing Form I-9 document, and then to perform a compliance rules analysis on the data of the existing Form I-9 document to determine whether the existing Form I-9 document was correctly completed. Such data for auditing may be imported from another type of database, manually entered into the system, or optically scanned from previously completed Form I-9 documents. The next listed task in the I-9 Administration Section 12 is entitled “Add A New I-9 Document.” The Add task allows a user to initiate the pulling up of a blank Form I-9, in which data can be filled into the various fields. The I-9 Administration Section 12 further includes a task listing entitled “Existing I-9 Documents Search And Edit” task, by which all of the existing Form I-9 documents associated with a particular employer are listed for selection by a user for editing. The user may then look through the listing to select a particular Form I-9 document and select various Action Options, such as performing the compliance rules analysis in a recalculate analysis, printing, auditing, editing or deleting. The last listed task in the I-9 Administration Section 12 is the Individual I-9 Document Search and Edit. The Individual I-9 Document task allows a user to search for an existing Form I-9 document for a particular employee, by searching for such employee fields as first name, last name, date of birth, social security number, and other such employee identifying numbers.
FIG. 2 is a view screen display of a Reporting Section 14, from which various reports may be selected for review by a user. The first listed report is an Additional Information Needed Report, which lists various data needed to complete the Form I-9's associated with a particular employer as identified by performing the compliance rules analysis on the Form I-9 documents associated with a particular employer. Preferably, the Additional Information Needed Report will not list incurable defects in the Form I-9's being analyzed, but will only this those defects in the documents which may be cured. Such curable defects will include various incompatible and missing data entries listed in Form I-9 documents associated with the particular employer. The Additional Information Needed Report may also identify both blank fields and inconsistent entries, such as the selection of incompatible document types or the entry of incompatible dates, which cannot be correct.
The next listing in the Reports Screen of FIG. 2 is Data Entry Audit Report, which provides a report of when various Form I-9's are completed for review by an employer. Typically, the employer will list a range of dates from which the report is created. The Data Entry Audit Report will then provide a listing of the Form I-9's which were completed during the selected range of dates, preferably providing the listing in tabular form and including the for each listed Form I-9 the employee's name, social security number, date of hire, work location, and the like. From this listing, employer's may determine if a sufficient number of Form I-9's have been completed to accommodate the amount of persons hired by the employer over selected range of dates.
The next listing in the Reporting Section 14 is a Statement of I-9 Completion Report. This report lists for the various Form I-9 documents associated with a particular employer both the documents which are completed, and the documents which are completed except for incurable defects. The Statement of I-9 Completion Report will not list those documents which have curable defects, which should be listed in the Additional Information Needed Report. Similarly, the Additional Information Needed Report will not list those documents which are listed in the Statement of I-9 Completion Report as being either fully complete Form I-9's, or fully complete Form I-9's except for incurable defects.
Presently, there are four incurable defects which, if corrected on a Form I-9, would constitute fraud and subject the responsible employer and any person making such changes on that employer's behalf to criminal liability. One of the four incurable defects is failure of an employer to require a newly hired employee to complete all or any portion of Section 1 of a Form I-9 no later than on the date on which that employee's employment services for that employer commence. A second one of the four incurable defects is failure of an employer to reverify Form I-9 Section 1 or Section 2 expiration date, if such date requires reverification, no later than the date on which the document to which such date relates expires. A third incurable defect is failure of an employer to complete Section 2 of the Form I-9 within three (3) days of the employee's employment start date, which could be significantly later than the date on which the employment was offered and accepted and which was the first opportunity under law to complete the Form I-9 without possible consequences for discriminatory treatment. A fourth incurable defect is failure of an employer, when rehiring a former employee, to update Section 3 of the Form I-9 that remains on file for that employee, subject to the retention requirement. Each of the above-noted four defects are incurable because they are date sensitive and it would be fraudulent for a person to place a different date on a Form I-9 than that on which the pertinent Form I-9 section has actually been completed.
The next report listed in the Reporting Section 14 is a Combined Audit Report, which is preferably a combination of the Additional Information Needed Report and the Statement of I-9 Completion Report. The Combined Audit Report lists all of the Form I-9's associated with a particular employer, which includes the Form I-9's which are fully complete, the Form I-9′s which have curable defects and the Form I-9's which have incurable defects. The Combined Audit Report will also identify the employee of the listed Form I-9, and the particular defects associated with various ones of the listed Form I-9s.
The next report in Reporting Section 14 is an Expiring Employment Documents Report. This report identifies various documents which are expiring on particular dates which are associated with a particular employer. This report may be run according to a selected range of dates, such that an employer may begin processing the required updates for the pertinent Form I-9's prior to the actual dates of expiration of the documents. Should a document used in Section 2 of the Form I-9 expire prior to updating of the pertinent Form I-9, this would create an incurable defect for that particular Form I-9, subjecting the employer to potential liability.
The next report is an Invoice Report, which lists the various invoice balances a particular employer has on account with a particular compliance analysis service provider providing the services of to the present invention to that employer. The next report listed in the Reporting Section 14 is a Recalculate Statement of I-9 Completion Report, which will perform the compliance rules analysis by running checks for each Form I-9 associated with a particular employer to provide an error listing in a Statement of I-9 Completion Report for the various documents.
FIG. 3 is a view screen listing of a Utilities Section 16, listing various options for performing administrative tasks. The first menu listing is entitled “Add A New Company.” The next listing is entitled “Company Data Search & Edit,” in which data associated with a particular employer may be searched and edited. The next listing in the Utilities Section 16 is entitled “Administer Logon ID's.” This task is used for changing various logon ID's and passwords for particular employees of an employer who are performing the administrative tasks for the present method. The next listed task is entitled “Login Notices Administration,” which allows the service provider to post various notices regarding processing of the Form I-9′s, such as changes in immigration regulations which are not yet incorporated into the rules used for compliance analysis. The Login Notices may also post for viewing special notices issued by the Immigration and Naturalization Services affecting a particular group of foreign nationals, and the like. Preferably, such Login Notices will be provided by a pop-up window which appears when a user logs into the system. The next listing is entitled “I-9 TIPS Administration,” which allows a particular employer to modify the TIPS for display to their associated users who are entering data into a Form I-9.
FIG. 4 is a view screen listing of Action Options 18, which are various actions which may be taken when reviewing a particular Form I-9 document. The first is listed action is entitled “Edit,” and allows a user to go back into the selected document to edit the document. Preferably, the document is displayed and the user is allowed access to the various individual fields by selecting a particular field viewed on the screen with a graphical user interface. The next action listed in the Action Options Menu 18 is entitled, “Audit.” The Audit feature displays the compliance rules analysis report for a particular selected Form I-9 document, without displaying any alerts or TIPS. The Audit feature may be used to generate a Statement of I-9 Completion Report for particular documents, or for a group of documents of an associated employer. The next action option is entitled “View Print Screen,” and primarily displays the Form I-9 documents in a fixed graphical format, as it will be printed if printing is selected when the View Print Screen option is displayed. The next listed option in the Action Options Menu 18 is entitled “Service Charges,” and provides a display of the various service charges due by the employer affiliated with the user I.D. currently accessing the system. The next option is entitled “Delete,” and may be used to delete the field data of a particular Form I-9 document. The next option in the Action Options Menu 18 is entitled “Display Additional Information Needed Report,” which provides a display listing of additional data required to complete the selected documents associated with the particular employer. The next option in the Action Options Menu 18 is entitled “Recalculate Analysis,” and recalculates the audit report of the compliance analysis for a group of particular selected documents. This option, as opposed to the audit option, would recalculate the analysis from a group of selected documents by running checks in I-9's. The audit feature will only recalculate the checks analysis for a particular document.
FIG. 5A and FIG. 5B together provide a flow chart showing a method for verifying employment eligibility of employees according to the present invention. The flowchart begins at block 20, after the employee has completed and signed Section 1 of a Form I-9 and the employer is beginning to complete Section 2 of the Form I-9. The first step in the process is the step of selecting documents from a list of acceptable documents, shown in block 20. After selection of acceptable documents, the employer must personally review originals of the acceptable documents, and not copies, in the step shown in block 22. In block 24, a display Task Menu Screen step is depicted, in which preferably a combined menu listing of the I-9 Administration Section 12 of FIG. 1, the Reporting Section 14 of FIG. 2, and the Utilities Section 16 of FIG. 3 are displayed on a single view screen. The next step is to select a task, with the selected task being shown in FIG. 5A as Add A New I-9 Document, which is depicted in block 26. In block 28, the Form I-9 document is displayed on a view screen. If Add A New I-9 Document is selected in I-9 Administration Section 12, the display I-9 document step of block 28 will display an Form I-9 document with all the fields blank, that is, a blank document will be displayed. If Edit An Existing Document is selected, the display I-9 document screen in block 28 will display an existing document, with data for the various fields displayed in the Form I-9 document. Next, a user will select a data entry field and the computer will determine whether the field has been selected in decision block 30. When a field is selected in block 32, the display TIPS step is performed. If there are any TIPS for display with the associated field, such TIPS will be displayed on the view screen in a pop-up window. In block 34, the data will be entered by the user and stored in a database for the Form I-9, and then the new entered data is displayed in the Form I-9 document screen 28. The process returns to the select field decision block 30, and if a new field is selected, the display TIPS step 32 and enter data step 34 are performed. The process will return to the display Form I-9 document screen shown in block 28 and wait until a new field is selected for data entry. New fields may be selected by hitting the Enter key without changing the data listings in a particular field.
Next, the process will proceed to the step depicted in block 36 if anew field is not selected. Block 36 is a run checks decision block which determines whether run checks has been selected by requesting an audit or perform compliance analysis task. From the run checks decision block 36, the process proceeds to block 38 to apply various Form I-9 document rules will be applied to the various data fields to perform the compliance rules analysis. The rules for compliance analysis are set forth in Table III. If any errors are detected in the decision block 40 after the compliance analysis is complete for the particular Form I-9, an error list of various errors compiled will be displayed in block 42. If not, the process will return back to the display Form I-9 screen of block 28. If errors are displayed in block 42, they will preferably be displayed in a pop-up window which is overlaid with the display Form I-9 document screen of block 28.
If the option of save and print a particular Form I-9 is selected, as determined in decision block 44, the process proceeds to perform for the compliance analysis step depicted in block 46. The compliance analysis step of block 46 is the same as the compliance analysis step depicted in block 38, and is performed as a final check prior to printing. If errors are detected as shown in block 48, then the a display error list report 50 will be performed and the listing of errors will be displayed in a window which pops up to overlay the display I-9 document screen of block 28. At this point, an option is provided to cancel printing and stay in the display I-9 screen so that the user may correct the errors, and an option is also provided to disregard the errors and proceed to the display print window step of block 52 to print the Form I-9. If no errors are detected in decision block 48, the process will proceed to the display print window step depicted in block 52. Reminder messages preferably appear, such as a reminder that the user should review an employee's original documents in completing the Form I-9. Then, a user may select to print the Form I-9 document in block 54, and the process will proceed to the step of block 56 in which the Form I-9 document will be printed and saved. The print process ends as depicted in block 58, and the process returns to the display I-9 Administration Section of block 24. If print is not selected in decision block 54, then a user may select to go back to the previous screens, as depicted in block 60. As depicted in block 62, a user may selected go back to previous display screens to return to pull down an I-9 search and edit a document, by proceeding back to the step of the Display I-9 Administration Section depicted in block 24.
If an Form I-9 document is being displayed on a view screen in the step depicted in the block 28, and cancel is selected, then the process will determine that cancel has been selected as shown by the step depicted in the decision block 72. The field data will be cleared from the various fields of the Form I-9 document as shown in the step depicted in block 74, and the process will return to the task menu as depicted in the block 24. If the save and return to the task menu is selected while the process is displaying a Form I-9 document on the view screen in the step depicted in block 28, this will be detected in the step depicted in the decision block 76. The field data is saved in the step depicted in block 78, and the process will proceed to the display task menu step of block 24. If, when the Form I-9 document is displayed on the screen in the step depicted in block 28, the save and add a new Form I-9 document is selected, field data for the particular document being displayed at the time of selection will be saved in the step depicted in block 82. The fields will be reset and cleared in step depicted in block 84, and the process will proceed to the step depicted in block 28, in which a blank Form I-9 document will be displayed on the view screen.
FIG. 6 is a block diagram showing the process for searching for existing Form I-9 documents affiliated with a particular employer. From the display task menu step of block 24, if the Existing I-9 Documents Search and Edit task is selected from the I-9 Administration Section of FIG. 1, the process will proceed to the select task step depicted the block 92. In the step depicted in block 94, the various Form I-9 documents will be displayed in the search and edit screen. This is a tabular listing of each of the various ones listing identifying indicia, such as the employee name and other such information. In the step depicted in block 96, all the Form I-9 documents associated with the user I.D. and action options will be listed. The various action options available are preferably those listed in the Action Options menu 18 of FIG. 4. In the step depicted in block 98, a particular action option is selected and performed by going to the respective steps selected in the process of the block diagram shown in FIGS. 5A and 5B. Then, the process will end in the step 100 and return to the step of displaying the I-9 Administration Section 22 of FIG. 1.
FIG. 7 depicts a process flow for performing the compliance analysis, that is the run checks step for the blocks 38 and the block 46 of FIG. 5A. Once the run checks feature is selected to determine the compliance analysis report, the process proceeds to the block 102, which depicts the step of loading field values into memory. Then, expected values are loaded into memory in the step depicted in the block 104. In the block 106, the expected values loaded into block 104 and the field values loaded into block 102, for a particular field, are compared to determine whether an error has occurred. If an error has occurred, the expected field values will not match or equal the loaded field values, and a generate error step will be performed as depicted in the block 108, The error listing will be added to an error list in the block 110. Then, the process will return to the step in decision block 112 to determine whether to repeat the process depicted in the blocks 102, 104, 106. If another field is not to be checked, then it will proceed to end step depicted in block 114, and the process will then return back to the display screen shown in step 24 of FIG. 5A.
FIG. 8 is a block diagram depicting the various process steps for displaying alerts when particular document types are selected in the verification documents fields of a particular Form I-9 document. When a select document type filed is selected as depicted in block 122, a process will proceed to decision block 124 to determine if there is an alert for the particular document type selected in the pull down menu. If there is no alert, the process will proceed to the end step shown in block 130, returning back to the display I-9 document screen, depicted in the block 28 in FIG. 5A. If there is an alert, the process will proceed to the step of displaying the alert, as depicted in the block 126. The alert is preferably displayed as a pop-up window which overlays the I-9 document screen. Once the alert has been viewed, the user may close the alert window, as depicted in block 128. Then, the display alert process will end, as depicted in the block 130, and the process will proceed back to the display I-9 screen, as depicted in block 28 of FIG. 5A.
The method of determining employer compliance with verification of employment eligibility of the present invention is performed, at least in part, in a data processing system. The processing may be performed across a distributed network, such in a global computer network, or across telecommunication systems, with processing of various steps according to the method occurring for a particular document at remote locations. For example, an employer could access a remote server through a global computer network or through a telecommunications system, log into the server and remotely process the employment verification of an employee at the remote server. Similarly, the employer may use a local data processing system to locally process the information to verify the identity and employment eligibility of the employee. Employer and employee signatures may also be applied to an electronic document via an electronic or digital signatures, according to the present invention. Various steps according to the method may also be processed in part manually by the employer verifying employment, and then the resulting data may be optically scanned into or manually entered from a paper for I-9 for electronic storage, such that a data processing system can perform the checks step of FIG. 7 to determine employer compliance with various Immigration and Naturalization Service regulations.
The process also preferably uses the Social Security Administration's Enumeration Verification Service (“EVS”) to verify the validity of a social security number presented by an employee for employment, and such other employee data which may be provided by the employee. Other such employee date provided by and employee and entered into a data processing system according to the present invention may be compared to data listed for the employee on a remote server to audit the accuracy of the employee supplied data, such as with government databases, in addition to the Social Security Administration's EVS, credit bureaus, licensing and association databases, general databases, and the like. Historical databases may also be used to audit old work address, business address, and such other employee provided information.
Tables are listed in the following to provide various examples of forms, rules and the like used with the present invention. Table I lists one page of a Form I-9. Table II lists acceptable documents for use for identification purposes with the Form I-9. Table III lists the verification rules. Table IV lists Alerts. Table IV lists the TIPs.
Although the preferred embodiment has been described in detail, it should be understood that various changes, substitutions and alterations can be made therein without departing from the spirit and scope of the invention as defined by the appended claims.
TABLE III
RULES FOR COMPLIANCE ANALYSIS
I-9 Verification ??
Message (DE = Data Entry, AI =
Additional Information, SC =
Field Condition Statement of Completion)
1 Last Name is blank DE - Section 1, Last Name - Last name
field is blank
AI - Employee Last Name is missing
2 First Name is blank DE - Section 1, First Name - First name
field is blank
AI - Employee First Name is missing
3 Middle Initial no verification
4 Maiden Name no verification
5 Address is blank DE - Section 1, Address - Address field
is blank
AI - Address Line is missing
6 Apt. # no verification
7 City is blank DE - Section 1, City - City field is blank
AI - City is missing
8 State is blank DE - Section 1, State - State field is
blank
AI - State is missing
9 Zip is blank DE - Section 1, Zip Code - Zip code
field is blank
AI - Zip Code is missing
10 Date of Birth is blank or invalid DE - Section 1, Date of Birth - Date of
Birth is Invalid
AI - Date of Birth is missing
11 Attestation is blank DE - Section 1, Status Category -
Employer must ensure that employee
completes Section 1. Do not continue
to Section 2 until employee completes
Section1. Otherwise, the INS may infer
that a violation has occurred.
AI - Status Category is missing
12 Attestation two or more are chosen DE - Section 1, Status Category - Only
one Status category is allowed
AI - Only one Status category is allowed
13 Work Expiration Date is blank or invalid AND DE - Section 1, Authorized To Work
“Authorized Alien” Until - Authorized to work status must
checked include a valid work expiration date
AI - Work Expiration Date is missing
14 Work Expiration Date is not blank Tracking - will show up on Expiring
Employment Documents Report 120
days prior to expiration
15 Alien/Admission # length is not 8 or 9 or 10 DE - Section 1, Alien/Admission
or 11 AND “Authorized Number - Alien Number must be 8 or 9
Alien” checked digits
AI - Alien Number must be 8 or 9 digits
16 Alien #A length is not 8 or 9 AND DE - Section 1, Alien Number -
“Permanent Resident” Permanent Alien Number must be 8 or 9
checked digits
AI - Permanent Alien Number must be 8
or 9 digits
17 Employee's Signature is not present DE - Section 1, Employee Signature -
Employee signature is missing
AI - Employee signature is missing
18 Employee Signature is blank or invalid DE - Section 1, Employee Signature
Date Date - Employee signature date is
missing
AI - Employee Signature Date missing
19 Employee Signature is greater than Work DE - Section 1, Authorized To Work
Date vs Work Expiration Expiration Date Until - Work Expiration Date must not
Date be expired at the time employee signs
Section 1
AI - Work Expiration Date was expired
at the time employee signed Section 1
20 Preparer's Signature no verification
21 Preparer's Name no verification
22 Preparer's Address no verification
23 Preparer's Signature no verification
Date
24 List A Title is blank DE - Section 2, List A Document Title -
List A Document Title needs to be
completed
AI - List A Title is missing
25 List A Title is “Other” DE - Section 2, List A Document Title -
List A Document Title is invalid
AI - List A Title is invalid
26 List A Title VS. Section 1 is NOT choice 1, 2, or 3 DE - Section 2, List A Document Title -
Attestation and is “Citizen” List A Document Title given conflicts
with citizenship status chosen in Section
1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee has indi
27 List A Title VS. Section 1 is NOT choice 5 and is DE - Section 2, List A Document Title -
Attestation “Permanent Resident” List A Document Title given conflicts
with permanent resident status chosen
in Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee h
28 List A Title VS. Section 1 is choice 1, 2, 3, or 5 and DE - Section 2, List A Document Title -
Attestation is “Authorized Alien” List A Document Title given conflicts
with alien authorization status chosen in
Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee
29 List A Authority is blank DE - Section 2, List A Issuing Authority -
List A Issuing Authority needs to be
completed
AI - List A Issuing Authority is missing
30 List A first Document # is blank DE - Section 2, List A First Document
Number - List A first Document Number
needs to be completed
AI - List A First Document Number is
missing
31 List A first Expiration is blank AND NOT DE - Section 2, List A First Document
Date VS. List A Title choices 1, 2, 3, or 5 Expiration Date - List A first Document
Expiration Date needs to be
completed AI - List A First Document
( . . . title . . . ) Expiration Date is missing
32 List A first Expiration is blank AND is choice 5 DE - Section 2, List A First Document
Date VS. List A Title VS. AND NOT overridden Expiration Date - List A first Document
Override Expiration Expiration Date needs to be
completed AI - List A First Document
( . . . title . . . ) Expiration Date is missing
33 List A first Expiration is not blank AND NOT Tracking- will show up on Expiring
Date choices 1, 2, 3, or 5 Employment Documents Report 120
days prior to expiration
34 List A Title VS. List A first is choice 5 AND length is DE - Section 2, List A First Document
Document # 10 or (starts with “A” and Number - Alien Registration Number
length is 9) or (starts must be 8 or 9 digits and start with an
without “A” and length is ‘A’
8) AI - List A First Document Number must
be 8 or 9 digits for an Alien Registration
Card
35 List A Title VS. List A is choice 4 AND is blank DE - Section 2, List A Second
second Document # Document Number - List A second
Document Number is required for a
Foreign Passport
AI - List A second Document Number is
required for a Foreign Passport
36 List A second Expiration is not blank AND NOT Tracking- will show up on Expiring
Date VS. List A Title choices 1, 2, 3, or 5 Employment Documents Report 120
days prior to expiration
37 List A Title VS. List A is choice 4 AND is blank DE - Section 2, List A Second
second Expiration Date or invalid or N/A Document Expiration Date - List A
second Document Number Date is
required for a Foreign Passport
AI - List A second Document Number
Date is required for a Foreign Passport
38 List A Title VS. List A is choice 4 AND is prior DE - Section 2, List A Second
second Expiration Date to current date Document Expiration Date - List A
second Document Number has
expired AI - List A Second Document
Number ( . . . title . . . ) has expired ( . . . date . . . ).
Either update in Section 3 or complete a
new I-9.
39 List A first Expiration is prior to current date DE - Section 2, List A First Document
Date VS. List A Title VS. AND is NOT choices 1, 2, Expiration Date - List A first Document
First Reverification 3, or 5 AND is NOT Number has expired AI - List A First
Document Title updated Document Number ( . . . title . . . ) has expired
( . . . date . . . ). Either update in Section 3 or
complete a new I-9.
40 List A VS. List B VS. List C List A all blanks OR (List DE - Section 2, List A, B, and C - No
B all blanks AND List C employment verification information was
all blanks) provided. Either List A or BOTH List B
and List C must be completed
AI - No employment verification
information was provided. Need either
List A or BOTH List B and List C
41 List A VS. List B VS. List C List A NOT all blanks DE - Section 2, List A, B, and C - Too
AND (List B NOT all much employment verification
blanks OR List C NOT all information was provided. Either List A
blanks) or BOTH List B and List C must be
completed
AI - Too much employment verification
information was provided. Need either
List A or BOTH List B and
42 List B Title is blank DE - Section 2, List B Document Title -
List B Document Title not completed
properly
AI - List B Document Title is missing
43 List B Title is “Other” DE - Section 2, List B Document Title -
List B Document Title is invalid
AI - List B Document Title is invalid
44 List B Title VS. Section 1 is choice 4, 5, 7, or 8 and DE - Section 2, List A Document Title -
Attestation is “Permanent Resident” List A Document Title given conflicts
with permanent resident status chosen
in Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee h
45 List B Title VS. Section 1 is choice 4, 5, 7, or 8 and DE - Section 2, List A Document Title -
Attestation is “Authorized Alien” List A Document Title given conflicts
with alien authorization status chosen in
Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee
46 List B Authority is blank DE - Section 2, List B Issuing Authority -
List B Issuing Authority not completed
properly
AI - List B Issuing Authority is missing
47 List B Document Number is blank DE - Section 2, List B Document
Number - List B Document Number not
completed properly
AI - List B Document Number is missing
48 List C Title is blank DE - Section 2, List C Document Title -
List C Document Title not completed
properly
AI - List C Document Title is missing
49 List C Title is “Other” DE - Section 2, List C Document Title -
List C Document Title is invalid
AI - List C Document Title is invalid
50 List C Title is “US Social Security DE - Section 2, List C Document Title -
Card” Employer is responsible for verifying
that Social Security cards used for
employment verification are not marked
“not valid for employment” or
“authorized for employment only with
INS authorization”.
AI - (Standard
51 List C Title VS. Section 1 is choice 7 and is DE - Section 2 List C Document Title -
Attestation “Citizen” List C Document Title given conflicts
with citizenship status chosen in Section
1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee has indic
52 List C Title VS. Section 1 is NOT choice 1 or 7 and DE - Section 2, List C Document Title -
Attestation is “Permanent Resident” List C Document Title given conflicts
with permanent resident status chosen
in Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee h
53 List C Title VS. Section 1 is NOT choice 1 or 7 and DE - Section 2, List C Document Title -
Attestation is “Authorized Alien” List C Document Title given conflicts
with alien authorization status chosen in
Section 1.
AI - Status of employee indicated in
section 1 conflicts with documents
presented in section 2. In Section 1 the
employee
54 List C Authority is blank DE - Section 2, List C Issuing Authority -
List C Issuing Authority not completed
properly
AI - List C Document Issuing Authority
is missing
55 List C Document Number is blank DE - Section 2, List C Document
Number - List C Document Number not
completed properly
AI - List C Document Number is missing
56 List C Expiration Date is not blank AND is Tracking- will show up on Expiring
VS. List C Title choice 7 Employment Documents Report 120
days prior to expiration
57 List C Expiration Date is blank or invalid AND is DE - Section 2, List C Expiration Date -
VS. List C Title choice 7 List C Expiration Date not completed
properly AI - List C Document ( . . . title . . . )
Expiration Date is missing
58 List C Expiration Date is prior to current date DE - Section 2, List C Expiration Date -
VS. List C Title AND is choice 7 List C Document has expired AI - List C
Document ( . . . title . . . ) has expired
( . . . date . . . ). Either update in Section 3 or
complete a new I-9.
59 Employment Date is blank DE - Section 2, Hire Date - Employee
start date is missing
AI - Employee start date is missing
60 Completion Date VS. List is after Sep. 30, 1997 AND DE - Section 2, List A Document Title -
A Title choice 2,3,8, or 9 List A document type no longer
acceptable after a completion date of
Sep. 30, 1997 AI -
List A Document ( . . . title . . . ) no longer
acceptable after a Completion Date of
Sep. 30, 1997. Either update in Section 3 or
complete a new I-9
61 List A first Expiration is prior to Completion DE - Section 2, List A First Document
Date VS. Completion Date AND NOT choices Expiration Date - List A first document
Date VS. List A Title 1, 2, 3, or 5 expired before document completion
date AI - List A First Document ( . . . title . . . )
expired ( . . . date . . . ) before Completion
Date.
62 List A second Expiration is prior to Completion DE - Section 2, List A Second
Date VS. Completion Date AND NOT choices Document Expiration Date - List A
Date VS. List A Title 1, 2, 3, or 5 second document expired before
document completion date AI - List A
Second Document ( . . . title . . . ) expired
( . . . date . . . ) before Completion Date.
63 List C Expiration Date is prior to Completion DE - Section 2, List C Document
VS. Completion Date VS. Date AND is choice 7 Expiration Date - List C document
List C Title expired before document completion
date AI - List C Document ( . . . title . . . )
expired ( . . . date . . . ) before Completion
Date.
64 Completion Date is blank DE - Section 2, Employer Signature
Date - Document completed date is
missing
AI - Document Completion Date is
missing
65 Employment Date VS. is greater than 3 days DE - Section 2, Employer Signature
Completion Date after Employment Date Date - The date completed is more
than 3 business days of when employee
begins work. Verify dates on form.
SC - This I-9 was not completed within
3 business days of when employee
begins work
66 Completion Date VS. is greater than Work DE - Section 1, Authorized To Work
Section 1 Authorized Expiration Date Until - Work Expiration Date must not
Until Date be expired at the time employer signs
Section 2
AI - Work Expiration Date was expired
at the time employer signed Section 2
67 Representative Signature is not present DE - Section 2, Employer Signature -
Authorized Representative signature is
missing.
AI - Authorized Representative
signature is missing.
68 Representative Name is blank DE - Section 2, Employer Name -
Authorized Representative Name is not
complete
AI - Authorized Representative Name is
missing
69 Representative Title is blank DE - Section 2, Employer Title -
Authorized Representative Title is not
complete
AI - Authorized Representative Title is
missing
70 Business Name is blank DE - Section 2, Business Name -
Business Name is not complete
AI - Business Name is missing
71 Business Address is blank DE - Section 2, Business Address -
Business Address is not complete
AI - Business Address is missing
72 New Name not verified
73 Rehire Date VS. Rehire is not blank AND NOT DE - Section 3, Rehire Date - Use this
Confirmation Override overridden section if employee is being hired within
3 years of the original date of hire. Use
it to update or reverify employment
eligibility. Do not use this date field for
an update of continuing employment
Please confi
74 First Reverification is blank AND (is supplied DE - Section 3, First Reverification
Document Title VS. OR is supplied) Document Title - First Reverification
Number VS. First Document Title is Missing- If reverifying,
Reverification Expiration only an employee eligibility document
Date from Section 2 List A or C is required
AI - First Reverification Document Title
is Missing- If rev
75 First Reverification is blank AND (is supplied DE - Section 3, First Reverification
Document Number VS. OR is supplied) Document Number - First
Title VS. First Reverification Document Number needs
Reverification Expiration to be completed
Date AI - First Reverification Document
Number is missing
76 First Reverification is choice 5 and length is DE - Section 3, First Reverification
Document Title VS. First 10 or (starts with “A” and Document Number - Alien Registration
Reverification Number length is 9) or (starts Number must be 8 or 9 digits and start
without “A” and length is with an ‘A’
8) AI - Reverification Document Number
must be 8 or 9 digits for an Alien
Registration Card
77 First Reverification is blank AND NOT DE - Section 3, First Reverification
Expiration Date VS. First choice 1, 2, 3, or 5 Document Expiration Date - First
Reverification Title Reverification Document Expiration
Date needs to be completed AI - First
Reverification Document ( . . . title . . . )
Expiration Date is missing
78 First Reverification is prior to current date DE - Section 3, First Reverification
Expiration Date AND NOT choice is 1, 2, Document Expiration Date - First
3, or 5 Reverification Document Expiration
Date has expired AI - First
Reverification Document ( . . . title . . . ) has
expired ( . . . date . . . )
79 First Reverification is blank AND is choice 5 DE - Section 3, First Reverification
Expiration Date VS. First AND NOT overridden Document Expiration Date - First
Reverification Title VS. Reverification Document Expiration
Override Alien Date needs to be completed
AI - First Reverification Document
Expiration Date needs to be completed
80 First Reverification is not blank AND NOT Tracking- will show up on Expiring
Expiration Date choice 1, 2, 3, or 5 Employment Documents Report 120
days prior to expiration
81 First Reverification is prior to Rehire Date DE - Section 3, First Reverification
Expiration Date VS. Document Expiration Date - First
Rehire Date Reverification document expired before
reverification date AI - First
Reverification Document ( . . . title . . . )
expired ( . . . date . . . ) before Reverification
Date ( . . . date . . . )
82 Second Reverification is blank AND (is supplied DE - Section 3, Second Reverification
Document Title VS. OR is supplied) Document Title - Second Reverification
Second Reverification Document Title is Missing- If reverifying,
Number VS. Second only an employee eligibility document
Reverification Expiration from Section 2 List A or C is required
Date AI - Second Reverification Document
Title is Missing- If
83 Second Reverification is blank AND (is supplied DE - Section 3, Second Reverification
Document Number VS. OR is supplied) Document Number, Second
Title VS. Second Reverification Document Number needs
Reverification Expiration to be completed
Date AI - Second Reverification Document
Number is missing
84 Second Reverification is blank AND is choice 7 DE - Section 3, Second Reverification
Expiration Date VS. Document Expiration Date, Second
Second Reverification Reverification Document Expiration
Title Date needs to be completed AI -
Second Reverification Document
( . . . title . . . ) Expiration Date is missing
85 Second Reverification is prior to current date DE - Section 3, Second Reverification
Expiration Date AND is choice 7 Document Expiration Date, Second
Reverification Document Expiration
Date has expired AI - Second
Reverification Document ( . . . title . . . ) has
expired ( . . . date . . . )
86 Second Reverification is not blank AND is Tracking- will show up on Expiring
Expiration Date choice 7 Employment Documents Report 120
days prior to expiration
87 Second Reverification is prior to Rehire Date DE - Section 3, Second Reverification
Expiration Date VS. Document Expiration Date - Second
Rehire Date Reverification document expired before
reverification date AI - Second
Reverification Document ( . . . title . . . )
expired ( . . . date . . . ) before Reverification
Date ( . . . date . . . )
88 Representative Signature is not present DE - Section 3, Authorized
Representative Signature - Authorized
Representative signature is missing
AI - Authorized Representative
signature is missing
89 Section 3 Completion is blank AND (is NOT DE - Section 3, Authorized
Date VS. First Updated blank OR is NOT blank) Representative Signature - Completion
Document Fields VS. Date is not completed
Second Updated AI - Section 3 Completion Date is
Document Fields missing
90 Section 3 Completion is greater than the Rehire DE - Section 3, Authorized
Date VS. Reverification Date Representative Signature - The Section
Date 3 Completion Date is not the same as
the reverification date. Verify dates on
form. Section 3 must be completed on
the day of rehire by the employer.
Failure to do so is a violation. D
91 Section 3 Completion is prior to Sep. 30, 1997 and is DE - Section 3, Reverification
Date VS. Reverification choice 2, 3, 8, or 9 Document Title - Reverification
Document Title Document type no longer acceptable
after a Section 3 Completion date of
Sep. 30, 1997 AI - Reverification Document
( . . . title . . . ) no longer acceptable after a
Section 3 Completion Date of Sep. 30, 1997.
Ei
92 Rehire Date VS. Section is blank AND is NOT DE - Section 3, Authorized
3 Completion Date VS. blank AND NOT choice Representative Signature Date - The
Section 2 List A first 1, 2, or 3 AND first Section 2 List A First Document Number
Expiration Date VS. section 2 expiration date has expired prior to Section 3
Section 2 List A Title expired before section 3 Completion Date- Verify dates on form.
completion date SC - This I-9 Section 3 was not
completed prior to expiration of the
original Sect
93 Rehire Date VS. Section is blank AND is NOT DE - Section 3, Authorized
3 Completion Date VS. blank AND is choice 7 Representative Signature Date - The
Section 2 List C AND section 2 expiration Section 2 List C Document Number has
Expiration Date VS. date expired before expired prior to Section 3 Completion
Section 2 List C Title section 3 completion Date- Verify dates on form.
date SC - This I-9 Section 3 was not
completed prior to expiration of the
original Section 2
94 Rehire Date VS. Section (is not blank OR is not DE - Section 3, Rehire Date - Need a
3 Completion Date VS. blank) AND first list is Reverification Document from either
first Reverification blank AND second list is list- Reverification document type
Document List VS. blank should be a list A or C document only
second Reverification because identity is established in
Document List Section 2
AI - Need a Reverification Document
from either list- Reverific
95 Employee Terminated is checked DE - Employee terminated. Employer
must retain I-9 for 3 years from date of
hire or one year from date of
termination, whichever is greater.
AI - will no longer report on additional
information requests.
SC - Employee terminated. Employer
must retain I-
Lists of Acceptable Documents
List A
(Documents that
Establish Both Identity List B List C
and Employment (Documents that (Documents that Establish
Eligibility) Establish Identity) Employment Eligibility)
1. U.S. Passport 1. Driver's license or ID 1. U.S. social security card issued by
(unexpired or expired) card issued by a state or the Social Security Administration (other
outlying possession of than a card stating it is not valid for
the United States employment)
provided it contains a
photograph or
information such as
name, date of birth, sex,
height, eye color, and
address
2. Certificate of U.S. 2. ID card issued by 2. Certification of Birth Abroad issued by
Citizenship (INS Form federal, state, or local the Department of State (Form FS-545
N-560 or N-561) government agencies or or Form DS-1350)
entities provided it
contains a photograph or
information such as
name, date of birth, sex,
height, eye color, and
address
3. Certificate of 3. School ID card with a 3. Original or certified copy of a birth
Naturalization (INS Form photograph certificate issued by a state, county,
N-550 or N-570) municipal authority or outlying
possession of the United States bearing
an official seal
4. Unexpired foreign 4. Voter's registration 4. Native American tribal document
passport, with I-551 card
stamp or attached INS
Form I-94 indicating
unexpired employment
authorization
5. Alien Registration 5. U.S. Military card or 5. U.S. Citizen ID Card (INS Form
Receipt Card with draft record I-197)
photograph (INS Form
I-151 or I-551)
6. Unexpired Temporary 6. Military dependent's ID 6. ID Card for use of Resident Citizen in
Resident Card (INS Form card the United States (INS Form I-179)
I-688)
7. Unexpired 7. U.S. Coast Guard 7. Unexpired employment authorization
Employment Merchant Mariner Card document issued by the INS (other than
Authorization Card (INS those listed under List A)
Form I-688A)
8. Unexpired Reentry 8. Native American tribal
Permit (INS Form I-327) document
9. Unexpired Refugee 9. Driver's license issued
Travel Document (INS by a Canadian
Form I-571) government authority
10. Unexpired For persons under age
Employment 18 who are unable to
Authorization Document present a document
issued by the INS which listed above:
contains a photograph
(INS Form I-688B)
10. School record or
report card
11. Clinic, doctor, or
hospital record
12. Day-care or nursery
school record
TABLE IV
ALERTS
Message (DE = Data Entry, AI =
I-9 Alerts Additional Information, SC = Statement
Field Condition of Completion)
1 Section 2, List B Title is “Other” Please call the office to clarify how to
handle this situation.
2 Section 2, List C Title is “US Birth Certificate” Please be aware that this is to be a certified
copy of a birth certificate, not a hospital
receipt.
3 Section 2, List C Title is “Other” Please call the office to clarify how to
handle this situation.
4 Section 2, List A Title is “Alien Registration Not all alien registration cards have
Card” and expiration date is expiration dates. Confirm if card was
blank unexpired when presented and that the
photo on the card relates to the individual
presenting the card. Additionally, INS
Form I-151 is no longer acceptable after
Mar. 30th, 1996.
5 Section 2, List A First is blank and List A Title is Not all alien registration cards have
Document Expiration Date “Alien Registration Card” expiration dates. Confirm if card was
unexpired when presented and that the
photo on the card relates to the individual
presenting the card. Additionally, INS
Form I-151 is no longer acceptable after
Mar. 30th, 1996.
6 Section 3, List A Title is “Alien Registration Not all alien registration cards have
Card” and expiration date is expiration dates. Confirm if card was
blank unexpired when presented and that the
photo on the card relates to the individual
presenting the card. Additionally, INS
Form I-151 is no longer acceptable after
Mar. 30th, 1996.
7 Section 3, List A Document is blank and List A Title is Not all alien registration cards have
Expiration Date “Alien Registration Card” expiration dates. Confirm if card was
unexpired when presented and that the
photo on the card relates to the individual
presenting the card. Additionally, INS
Form I-151 is no longer acceptable after
Mar. 30th, 1996.
8 Section 2, Completion Date is not blank The employer must look at the actual
documents presented to verify that they
appear to be genuine and to relate to the
employee.
9 Section 1, Social Security starts with a “9” Any Social Security Number that starts with
Number a ‘9’ is not a valid number.
10 Section 1, Preparer Name is blank Please refer to the associated Tip in regards
to filling out this section.
11 Section 1, Preparer Address is blank Please refer to the associated Tip in regards
to filling out this section.
12 Section 1, Preparer Date is blank Please refer to the associated Tip in regards
to filling out this section.
13 Section 3, New Name is not blank Use of the name change field is typically
used for a name change only. No other
portion of Section 3 needs to be completed
unless the employees identity must be
reestablished or in the case of rehire.
14 Section 2, List A Title is a “Foreign Passport with For Foreign Passport verification, please list
I-94 Card” choice and List the Foreign Passport details first.
A Issuing Authority is not Additionally, the I-94 Card may not be
“Foreign Passport” valid for employment. If valid for
employment, employee status may be
extended 240 days with a timely filed
application for extension.
15 Section 2, List A Issuing is not “Foreign Passport” For Foreign Passport verification, please list
Authority and List A Title is a the Foreign Passport details first.
“Foreign Passport with I-94 Additionally, the I-94 Card may not be
Card” choice valid for employment. If valid for
employment, employee status may be
extended 240 days with a timely filed
application for extension.
16 Section 1, Alien Authorized is chosen Please be aware that the I-94 Card may not
To Work Until be valid for employment. If valid for
employment, employee status may be
extended 240 days with a timely filed
application for extension.
17 Section 3, First Document is a “Foreign Passport with For Foreign Passport verification, please list
Title I-94 Card” choice the I-94 details in section C. Additionally,
the I-94 Card may not be valid for
employment. If valid for employment,
employee status may be extended 240 days
with a timely filed application for extension.
18 Section 2, List A Title is a “Foreign Passport with For Foreign Passport verification, please list
IAP-66 Card” choice the Foreign Passport details first. J
(Exchange Visitors) students should present
in section A a combination of an unexpired
Foreign passport, an unexpired I-94 card
reflecting J-1classification and an unexpired
Form IAP-66. The IAP-66 and the I-94 may
both bear expiration dates (D/S refers to the
duration of time necessary to complete the
approved exchange program). Record here
at second expiration date field the IAP-66
expiration date. (This date will be tracked).
Employers should record the I-94 admission
number and expiration, if any, in writing on
the I-9 form in section A.
19 Section 3, First Document is a “Foreign Passport with For Foreign Passport verification, please list
Title IAP-66 Card” choice the IAP-66 details in section C. J
(Exchange Visitors) students should present
in a combination of an unexpired Foreign
passport, an unexpired I-94 card reflecting
J-1 classification and an unexpired Form
IAP-66. The IAP-66 and the I-94 may both
bear expiration dates (D/S refers to the
duration of time necessary to complete the
approved exchange program). Record here
in expiration date field the IAP-66
expiration date. (This date will be tracked).
Employers should record the I-94 admission
number and expiration, if any, in writing on
the I-9 form in section C.
20 Section 2, List A Title is a “Foreign Passport with For Foreign Passport verification, please list
I-20a/b Card” choice the Foreign Passport details first. F
(University or college) students should
present a combination of an unexpired
foreign passport, an unexpired I-94 card
reflecting F-1 or M-1classification and an
unexpired I-20ab document (D/S refers to
period of time necessary to complete
approved academic or training program).
The I-20ab should be endorsed for the
employment by the designated school
official and include a period of time during
which the employment may take place bear
a work authorization expiration date. The
I-94 card is usually marked with D/S
(Duration of status). Record here at second
expiration date field the IAP-66
endorsement expiration date (work
authorization rarely corresponds with
duration of I-20 except for on campus
employment). This date will be tracked.
Employers should record the I-94 admission
number in writing on the I-9 form in sect A.
21 Section 3, First Document is a “Foreign Passport with For Foreign Passport verification, please list
Title I-20a/b Card” choice the I-20a/b details in section C. F
(University or college) students should
present a combination of an unexpired
foreign passport, an unexpired I-94 card
reflecting F-1 or M-1 classification and an
unexpired I-20ab document (D/S refers to
period of time necessary to complete
approved academic or training program).
The I-20ab should be endorsed for the
employment by the designated school
official and include a period of time during
which the employment may take place bear
a work authorization expiration date. The
I-94 card is usually marked with D/S
(Duration of status). Record here in
expiration date field the IAP-66
endorsement expiration date (work
authorization rarely corresponds with
duration of I-20 except for on campus
employment). This date will be tracked.
Employers should record the I-94 admission
number in writing on the I-9 form in sect C.
22 Section 2, List A Title is a “Foreign Passport” For Foreign Passport verification, please list
choice other than I-94 and the Foreign Passport details first.
List A Issuing Authority is
not “Foreign Passport”
23 Section 2, List A Issuing is not “Foreign Passport” For Foreign Passport verification, please list
Authority and List A Title is a the Foreign Passport details first.
“Foreign Passport” other
than I-94 choice
24 Section 3, First Document is a “Foreign Passport with For Foreign Passport verification, please list
Title I-551 Card” choice the I-551 details in section C.
TABLE V
TIPS
ID Field Message
1 Section 1, Last Name value In section 1, ensure that the individual hired or recruited or
referred for a fee provides his or her printed name. Failure to
do so is a substantive verification failure. (See Memorandum,
Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
the Immigration and Nationality Act Added by Section 411
of the Illegal Immigration Reform & Immigrant
Responsibility Act of 1996) Go to
www.lookoutservices.net/legal memorandum and resources.
2 Section 1, First name In section 1, ensure that the individual hired or recruited or
referred for a fee provides his or her printed name. Failure to
do so is a substantive verification failure. (See Memorandum,
Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
the Immigration and Nationality Act Added by Section 411
of the Illegal Immigration Reform & Immigrant
Responsibility Act of 1996) Go to
www.lookoutservices.net/legal memorandum and resources.
3 Section 1, Middle Initial In section 1, ensure that the individual hired or recruited or
referred for a fee provides his or her printed name. Failure to
do so is a substantive verification failure. (See Memorandum,
Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
the Immigration and Nationality Act Added by Section 411
of the Illegal Immigration Reform & Immigrant
Responsibility Act of 1996) Go to
www.lookoutservices.net/legal memorandum and resources.
4 Section 1, Maiden Name In section 1, ensure that the individual hired or recruited or
referred for a fee provides his or her printed name. Failure to
do so is a substantive verification failure. (See Memorandum,
Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
the Immigration and Nationality Act Added by Section 411
of the Illegal Immigration Reform & Immigrant
Responsibility Act of 1996) Go to
www.lookoutservices.net/legal memorandum and resources.
